CEO Hacks | Business Startup ideas, Entrepreneur News, Tips for CEO

Entrepreneurs rely on various tools and strategies to stay focused and motivated throughout their day and using a productivity hack is a great way to boost performance. Implementing the right hacks can make a huge difference in staying on track and fuelling business growth.

27 Productivity Hacks That Help Entrepreneurs Get More Done in a Day

Digital tools streamline workflows to inspire action and finding the right CEO Hack is key to maximizing your potential as a business leader. We asked entrepreneurs and CEOs to share the hacks that have most helped them succeed—and here are their top insights:

1. Intentional time-blocking for work-life balance

My most effective productivity hack is time blocking with intention. I carefully structure my day to prioritise high value tasks, like working on client projects, leading my team, and supporting my mentees. I AVOID opening up my emails first thing! I start with the most important tasks first, because I know that’s when I’m at my best. Time blocking allows me to be fully present for my clients and my team while also ensuring I carve out time for personal moments with my family. It helps me maintain a healthy work life blend, avoid burnout, and create clarity in my business.

Thanks to Melissa Lunardon

2. “Level 10” framework

Strategic delegation through what I call the “Level 10” framework. I continuously evaluate every task that crosses my desk on a 1-10 scale: “Am I the only person who can do this at a level 10?” If not, I immediately delegate it. Building strong systems, clear process documentation, and a skilled team is essential. The return on investment is outstanding. Focusing on tasks that use my special skills has really improved my effectiveness. My main takeaway was that my job is not to do everything. It's to make sure the right person gets each task done.

Thanks to Dean Rotchin, Blackjet!

3. Two hacks

The single most effective productivity hack I’ve found is ruthless prioritisation combined with time-blocking. Every morning, I identify the 1-2 high-impact tasks that will truly move the business forward – whether it’s investor outreach, strategic planning, or team alignment – and I schedule dedicated, distraction-free time to execute them. I’ve learned that being busy isn’t the same as being productive, and protecting time for deep, focused work has been a game-changer for driving results without burning out.

Thanks to Paul Bevan, Magic Valley!

4. Daily planning with prioritization

One game-changing strategy I’ve embraced is using time-blocking paired with task prioritization. Every evening, I spend 15 minutes organizing the following day by breaking my schedule into dedicated periods for focused work and critical meetings. This method allows me to carve out uninterrupted time for key priorities while staying available for my team. I also apply the “two-minute rule” for quick tasks—if something can be completed in under two minutes, I handle it immediately rather than deferring it.

Thanks to Ace Zhuo, TradingFXVPS!

5. Consistency and early routines

My most effective productivity hack as a CEO is simple but powerful: consistency. I wake up at the same time every day—yes, even on weekends. It sets the tone, clears my mind, and gives me a head start before the world wakes up. Pair that with a structured schedule and a prioritized working list, and I’m able to move through the day with clarity and intention. That early window of quiet productivity is a game-changer.

Thanks to Robin Dimond, Fifth and Cor!

6. Theme-based work plan

The best productivity hack I have implemented is labeling each day of the week with a theme. For example: Monday's theme is strategy and leadership, Tuesday is team and culture. This way I eliminate decision fatigue from my day and keep my energy focused on high-level tasks. Additionally, it allows me to protect my deep work time without having to juggle many things at once. I take it a step further, by creating walking meetings and implementing a 90 minute work sprint rule—which means after 90 minutes I get up, reset, and shift back into work.

Thanks to Chad Walding, NativePath!

7. Making every moment count

The single most important one for me is making every moment count by scheduling it. It's a play on words from the old adage, what gets measured gets done to what gets scheduled gets done. Don't rely on your brain to retain and remember, use scheduling in tools so you can conserve energy for real thinking pieces. Schedule it all – personal and professional stuff in time blocks. Include thinking, reflection and rest time too.

Thanks to Rita Cincotta, The Deliberate Leader!

8. Structuring my work day

Time-blocking is the single most effective productivity move I’ve made. I divide my day into strict, purpose-driven blocks; strategy in the morning, team and meetings mid-day, and admin last. I don’t multitask, and I don’t allow distractions. Notifications stay off. I batch all comms into two windows, which cuts noise and gives me full control of my attention. This structure forces clarity and protects deep work. Most people waste their day reacting. I plan mine with intention. That’s how you stay ahead.

Thanks to Rob Evans, Magnetize!

9. Organizing my day with planning

My best productivity trick is strict time-blocking. I allocate particular blocks of time for concentrated activities. For instance, I spend the first 90 minutes of every morning on big-picture planning so that I can work without interruptions. By organizing my day this way, I can avoid multitasking, and whatever I am doing is what is most important. I also make short breaks in between to recharge and refuel, which keeps me moving throughout the day. This method has greatly enhanced my productivity by keeping me on task and in line with company objectives.

Thanks to M. Kande Hein, Seota!

10. Mental protocol

The most effective productivity shift I’ve made as a founder isn’t a time-saving tool but more of a mental protocol. Each morning, before diving into tasks, I scan for what's emotionally fogging up my decision-making, distil one clear priority that matches with my long-term direction, and then act with intent. It's just a three-minute pause that stops me automatically reacting to whatever immediate noise is in front of me. It helps me work with clarity. While it may not stop all the chaos, it at least helps me get off on the right foot. It’s more often the difference between being busy and being effective.

Thanks to Kyle Kimball, The K Advisory!

11. Values-led prioritization

Ruthless values-led prioritization. As a CEO, I don’t just ask, “What’s urgent?” I ask, “What aligns with the future I’m trying to build?” Profit and purpose aren’t competing forces in my world—they’re co-drivers. Every morning, I identify the three actions that will create the most meaningful impact for both the business and the people it serves. That’s how I avoid the trap of busywork and stay focused on what moves the needle: designing ethical housing, backing inclusive innovation, and building a portfolio and a better future. Productivity isn’t about doing more. It’s about doing what matters.

Thanks to Goro Gupta, Ethical Property Investments!

12. Creating task lists

The single biggest hack I have is to sort your emails into lists of things to do at different times of day or in different places. For example I have a “Car Call” list with things to do when I am driving, I have a “on site” list for things to do when onsite etc. By creating these lists I can be super efficient. A small amount of time to allocate the items with mean that come each scenario you find yourself in, you can simply just execute without wasting time making sure you do all the things you needed to do.

Thanks to Dean Salakas, Party Hire Group!

13. Meditation to stay focused

Every morning begins with seated meditation; ten minutes of silence before screens, schedules, or conversations. This trains the mind to stay calm, focused, and less reactive. Afterward, I write down three essential tasks for the day; only three. These aren't busywork; they’re direct actions tied to long-term goals. I don’t multitask or reshuffle the list. Midday, I take a walk without my phone. That movement clears mental fatigue and often sparks solutions I wouldn’t find at a desk. Stillness, focus, and movement; this daily structure helps me work with clarity instead of chaos.”

Thanks to Timothy Burgin, Yoga Basics!

14. Focus on critical work

My favorite productivity tip is establishing strict boundaries around time and energy. I schedule “no-meeting” time during the day, meaning that I can focus on critical work without constant interruptions. For example, I use mornings for meetings and afternoons for concentrated work, so I can make strategic choices without delay. Also, optimizing communication within the team has been essential. By fostering direct, clear conversations, we cut back unnecessary give-and-take and keep our eyes on the prize. This format has served to enable me to cope with the pressures of leadership while remaining true to our objectives.

Thanks to Steven Buchwald, Manhattan Mental Health Counseling!

15. Starting the day with the most challenging task

I start every day by tackling my most challenging task, usually case strategy or motion writing, without distractions. My first 90 minutes are dedicated solely to deep work. I don’t check email or take calls until after that block is complete. The remainder of my day is split into dedicated blocks for court, meetings, and admin, with every task assigned an allocated time. This removes decision fatigue and stops me from constantly switching between tasks, allowing me to accomplish more with less anxiety. If you're drowning, block out uninterrupted time for your most critical work early in the day.

Thanks to Steven Rodemer, Rodemer and Kane!

16. Organizing my work

I divide my day into two-hour windows, each locked to a single, high-impact task; no Slack, no email, no context-switching. One block might be used to dissect customer behavior data, another to pressure-test a new pricing model or draft hiring plans. I protect these blocks like meetings with investors. Most people spend their day reacting; I spend mine executing. This structure forces clarity on what matters and eliminates the friction of deciding what to do next. If your calendar doesn’t reflect your priorities, your output won’t either.

Thanks to Brandon Aversano, Alloy!

17. Batching workdays to sustain creative energy

Batching changed how I work. I assign each day a focus: shooting, editing etc, & stick to it without switching tasks. This keeps my energy aligned with the work. I shoot multiple sessions on the same day, edit in blocks, & plan content for the entire week in one sitting. Voice memos help me delegate fast & clearly without the drain of long emails. Every task lives on my calendar, not a to-do list. If it’s not scheduled, it doesn’t happen. That structure gives me control & creates space to lead without burning out.

Thanks to Renata Lutz, The Portrait Mama!

18. Managing my time effectively

I’ve implemented is time blocking. I set aside specific chunks of my day for certain tasks, whether it’s responding to emails, meeting with clients, or tackling the books and stick to it. This helps me avoid distractions and ensures that I’m not multitasking, which I’ve found can actually slow me down. Since adopting this approach, I’ve increased my daily productivity by about 27%, allowing me to focus on what truly moves the business forward. Time blocking isn’t just about managing time, it’s about taking control of my day and making sure I’m tackling the right tasks at the right time.

Thanks to Jason Rowe, Hello Electrical!

19. Limiting my to-do list

The most effective productivity hack I use is limiting my to-do list to just three tasks per day—no more. I write them down the night before and make sure they’re things that will move the needle, not just keep me busy. I tested this for a full month and tracked my hours. My average work time dropped from 11 hours to 7.5, but output stayed the same. It forced me to cut distractions and stop pretending that multitasking works. On top of that, I batch all communication—Slack, email, messages—into one 45-minute window in the afternoon. That alone reduced context switching and helped me finish tasks 30–40% faster.

Thanks to Burak Özdemir, Morse Code Translator!

20. Daily strategic focus

The most effective way for me to boost productivity is daily strategic focus. Every morning I ask myself: “What are the key tasks I need to focus on today?” And until I complete them, I don’t get distracted by smaller things. It sounds simple, but it really works. The temptation to drown in operations is huge. But if you don’t protect your focus, your day starts with other people’s priorities, not yours. I also plan my week in blocks: strategy separately, meetings separately, and time for myself separately.

Thanks to Alexandr Korshykov, DreamX!

21. Writing a stop doing list

My most effective productivity hack for me is starting each day by writing a ‘Stop Doing' list instead of a to-do list. It sounds counterintuitive, but it is incredibly powerful. I look at me day and identify three things I’m tempted to do, for example micromanaging a task, responding to low-priority emails, or jumping into a meeting that is not necessary and consciously decide not to do them. This daily routine forces me to stay in my lane as a leader, and helps me focus on high-leverage activities, and protect my time from the endless pull of busyness.

Thanks to Shane Sterling, Oxford Magic Tours!

22. Streamlining decision-making

The best productivity trick I've discovered is a streamlining decision-making. By establishing routines & automating tasks, I reduce mental exhaustion from minor decisions. I allocate precise blocks of time for meetings, and high-priority work. I also delegate tasks with trust, enabling my team to take care of responsibilities without micromanaging. This leaves me with time for strategic work and development. Adopting technology that automates processes has streamlined work and saved time.

Thanks to Aspen Noonan, Elevate Holistics!

23. Structuring my day

The single most effective productivity hack I’ve adopted is time-blocking my calendar with ruthless intention. I dedicate specific hours each day to focused work, team meetings, strategic thinking, and even breaks—treating each block like a non-negotiable appointment. This structure helps eliminate decision fatigue, reduces distractions, and ensures that my priorities drive the day—not constant notifications or reactive tasks. It’s not about doing more, but doing what actually moves the business forward.

Thanks to Natalia Szubrycht, KlikLekarz!

24. Making three high-impact decisions daily

I limit myself to making three high-impact decisions each day. That single habit drives my productivity. I define those decisions the night before, block time to execute them, and ignore everything else until they’re complete. This keeps my focus on strategic moves like structuring deals, resolving compliance issues, or hiring key people. I check my email and take meetings only after those priorities are done. The shift removed busywork from my day and trained my team to bring only essential matters to my desk. I gain time by deciding what matters, then executing without distraction.”

Thanks to Brandon Thor, Thor Metals Group!

25. Work without distraction

The single most effective productivity hack, it's a strategy. There's just no substitute for found time and used calmly without any distractions. Exercise, catch up on work, meditate user's choice. Pairs well with going to bed early, and doing both at consistent times, including weekends (though it's ok to give yourself grace from time to time). I view this from my perch as an entrepreneur and CEO for over a dozen years of an executive function coaching organization, where our entire existence revolves around helping clients figure out and develop maintainable strategies for consistent and perpetual success in all aspects of their life.

Thanks to Daniel Koffler, New Frontiers Executive Function Coaching!

26. Doing most important tasks at peak energy level

My approach to staying productive and getting more done is aligning my peak energy levels with the most important tasks of the day. Before you go thinking this is about just prioritizing your tasks when it best suits you, it's actually strategically placing tasks that hold high importance during periods of my day when I am less busy. Times when I know my cognitive load is going to be lower. This helps me to create mental momentum, so there is no stop-and-go in between periods where my workload is drastically different.

Thanks to Jan Brandrup, Neurogan Health!

27. Setting clear boundaries

The most effective productivity hack I’ve embraced as an entrepreneur is setting clear boundaries—and actually respecting them. That means protecting focused work time, saying no to unnecessary meetings, and being honest about what I can realistically take on. When I treat my time and energy with respect, others follow suit. Boundaries aren’t about rigidity—they’re about clarity. They give structure to my day and allow me to show up more present at home and work, intentional, and effective in everything I do.

Thanks to Angela Ficken, Worried to well balanced!

What's your favorite CEO hack/resource (app, book or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or book that makes your work easier, and motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles you face as an entrepreneur. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have that helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on.

Here are insightful responses from CEOs and entrepreneurs about the hacks they use to be successful:

#1- Strategic planning and structured reflection

The “Eisenhower Box” method of strategic planning and structured reflection is my favorite CEO hack, & it has been very helpful to me on my journey. This straightforward yet useful tool helps me rank jobs according to their significance and urgency so I can concentrate on the things that actually make a difference for our company. It promotes decision-making discipline & guarantees that time & resources are effectively devoted to tasks that support our long-term objectives. This method not only enhances productivity but also clarifies strategic direction, making it a cornerstone of my daily routine & a significant driver behind the success of our business.

Thanks to John VanDerLaan, DeerHuntingGuide.net!

#2- Deep work sessions

My favorite CEO hack that has been instrumental in my success is the practice of “deep work” sessions. Carving out uninterrupted blocks of time each day allows me to focus on the most challenging & impactful tasks without distractions. This method, rooted in the principles outlined by Cal Newport, has significantly enhanced my productivity & decision-making ability. By dedicating specific hours to deep concentration, I can tackle complex problems, strategize more effectively, & lead my team with clarity & vision. This approach has not only propelled our company forward but also fostered a culture of focus and efficiency within our team.

Thanks to Marin Cristian-Ovidiu, Online Games!

#3- Ability to stay up to date

My success has been largely attributed to my ability to stay up to date on the latest ideas, discoveries, & business & technological trends. My favorite CEO hack/ resource is to listen to podcasts from prominent thinkers & visionaries in business & technology. This habit allows me to gain diverse perspectives, spark new ideas, & stay informed about emerging technologies & business strategies, all while managing my time efficiently. Whether commuting or taking a break, podcasts provide a convenient way to absorb valuable knowledge that helps guide my decisions & strategies at Vodien.

Thanks to Alvin Poh, CLDY!

#4- Commitment to continuous learning

The defining hack that fuels my success is my commitment to continuous learning. In the fast-evolving fields of gardening, cannabis cultivation, and home improvement, staying ahead means constantly exploring new studies, techniques, and innovations. I dedicate time each week to read industry publications, participate in forums, and experiment with new methods in my projects. This self-imposed discipline not only enriches my knowledge but also ensures Reefertilizer remains at the forefront of sustainable living solutions.

Thanks to Mike Drouin, Reefertilizer!

#5- Sticking to a daily journaling routine

My go-to strategy for maintaining success is sticking to a daily journaling routine. This practice allows me to pause, reflect on the day’s events, establish tangible objectives, and monitor my achievements over periods. It’s a key aspect of my day that helps me sort through my thoughts and feelings, aiding in clearer decision-making processes. Not only has this boosted my efficiency, but it's also significantly improved my mental health. Another crucial tool is Eric Ries' “The Lean Startup.” This book has reshaped how I view business operations, & valuing customer input when building a business.

Thanks to Valentin Radu, Omniconvert!

#6- Natural brain-boosting adaptogens

As a busy pharmacist, mother of two, and business owner, one of my favourite CEO hacks for success is incorporating natural brain-boosting adaptogens into my daily routine. Adaptogens are natural herbs that can significantly enhance entrepreneurial resilience by reducing stress and boosting cognitive function. For instance, herbs like Ashwagandha and Ginseng are known for their stress-reducing properties, helping me stay focused and energized throughout the day. One of my other favourites is Brahmi. Studies have shown it helps with memory, clarity, and mental processing.

Thanks to Madhuri Soni, SONI Health!

#7- Five minute journal

One critical tool that has significantly boosted my productivity and decision-making process is the “Five Minute Journal.” The Five-Minute Journal is a straightforward and powerful resource that helps me start my day with a positive mindset. It allows me to reflect on the previous day, set clear intentions for the day ahead, and practice gratitude. I have found that this daily routine has greatly improved my mental well-being, which translates into better performance as a CEO and lawyer. It's one of those resources that I would highly recommend to any entrepreneur looking to enhance their success and overall happiness.

Thanks to Andrew Pickett, Andrew Pickett Law, PLLC!

#8- Prioritization is the key to success

With over a decade of entrepreneurial experience, I have learned that prioritization is the key to success. The real challenge lies in deciding which work to prioritize when everything seems urgent. I was inspired to prioritize business strategies & my work by the book Atomic Habits. The author, James Clear, says, “Choosing the priority is as important as working on it”. I prioritize projects & activities based on their impact on business goals & the consequences of not completing them. This simple yet effective approach has allowed me to complete the deliverables without delays &challenges.

Thanks to Pratik Potnis, TRIOS Coworking!

#9- The book “Measure What Matters”

One book that has been my compass and guiding light is “Measure What Matters” by John Doerr. It's not just a book about setting goals, but rather a comprehensive guide on implementing the OKR (Objectives and Key Results) system effectively within an organization. It's helped me streamline our company's vision, set ambitious yet achievable goals, and foster a culture of accountability and transparency. The insights shared in this book have been instrumental in shaping our strategic planning processes and driving tangible results. Plus, it's filled with real-world examples from some of the most successful companies out there, which makes it incredibly practical and relatable.

Thanks to Gabrielle Marie Yap, CarnivoreStyle!

#10- The Harvard Business Review

The Harvard Business Review (HBR) has been a game changer for my real estate success. The wealth of insights and strategic perspectives shared in their articles and case studies provides me with a solid foundation for navigating the ever-evolving landscape of the real estate market. Whether it's staying updated on the latest industry trends, understanding consumer behavior, or refining my leadership skills, HBR has been an invaluable resource. The diverse range of topics covered allows me to gain a holistic understanding of business dynamics, enabling me to make informed decisions that ultimately contribute to my success in the competitive world of real estate.

Thanks to Samantha Odo, Precondo!

#11- The Wall Street Journal

My go-to resource is The Wall Street Journal (WSJ). This publication provides a comprehensive blend of business, legal, and economic news, offering valuable insights into the factors influencing corporate decision-making. Staying informed on current events and emerging trends in the business world is crucial to tailoring my legal advice to the ever-changing needs of our clients. Whether it's dissecting high-profile legal cases or understanding the broader economic implications of legal developments, the WSJ remains an indispensable tool that not only keeps me well-informed but also enhances my ability to provide strategic and forward-thinking.

Thanks to C.L. Mike Schmidt, Schmidt & Clark LLP!

#12- Networking

Networking has proven to be an invaluable CEO resource for me. You see, building and maintaining relationships with fellow fitness professionals, entrepreneurs, and experts not only provides a support system but also opens up opportunities for collaboration, shared insights, and mutually beneficial partnerships. Engaging in conversations with peers, attending networking events, and participating in industry forums have allowed me to gain different perspectives, learn from others' experiences, and leverage collective wisdom. The diverse range of perspectives gained from networking enriches my decision-making process & contributes significantly to my overall success & growth.

Thanks to Benedict Ang, TotalShape!

#13- Transferable skill

After half a decade of Cast coordinating & logistics management in the film and television industry, time blocking & organizing my tasks based on levels of importance is the one transferable skill that I've taken with me & is my reason for success in my current ecommerce business. Having structure to your list & being able to delegate tasks based on their urgency is key to getting things done quickly & efficiently. The way I do this is by putting tasks in order of urgency and importance and allocating time to each task. Currently, I use Google spreadsheet which is the most effective solution.

Thanks to Olivia Gordon, The Kairos Child!

#14- Organization

I have been working in the tax industry for over 40 years and have come across many challenges. To overcome these challenges and be successful, I rely on one key hack – organization. Being organized has been crucial to my success as a CEO. It allows me to stay on top of tasks, manage my time efficiently, and make important decisions with clarity. Whether it's keeping track of deadlines or prioritizing tasks, staying organized helps me stay ahead and maintain a clear focus on my goals. I love the results of being organized so much that it has become a habit for me.

Thanks to Dana Ronald, Tax Crisis Institute!

What's your favorite CEO hack/resource (app, book or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

We asked entrepreneurs about their favorite CEO hacks and here are the responses:

#1- Consistent and intentional goal-setting

One of the most essential habits that has contributed to my success as a CEO is consistent and intentional goal-setting – both for myself and for my company. Every week, I intentionally set aside time to reflect on the past week, what we have accomplished, and where we fell short. My technique is to write these goals down and keep them visible throughout the week, and this simple habit is incredibly helpful in keeping myself and my team focused and on track towards our vision. “What gets measured, gets done” is a saying that really resonates with me and has proven true time and time again.

Thanks to Eric Eng, AdmissionSight!

#2- Spending time in nature

One of my most cherished CEO hacks that significantly contributes to my success is spending time in nature, particularly on my farm in Brazil. Working in the fields alongside my employees, I find a unique blend of peace and inspiration. It's an opportunity to disconnect from the digital world, which is crucial given the nature of my business, and reconnect with the environment. It reminds me that every member of my organization, like every element of nature, plays a vital role in the larger ecosystem of our business.

Thanks to Paul Mario Vratusha, D-Studio Consulting!

#3 Taking a long walk, getting into nature

One of my favorite hacks that I've found invaluable is starting each day by planning out my top 3 priorities. This simple morning habit focuses me right away on the very vital things that will have an outsized impact on the success of my company. Another great resource is the Trello app. But if I had to choose my favorite CEO “power tool”, it would be taking a long walk, getting into nature allows invaluable time for creative strategic thinking and helps me return to the office recharged, with fresh inspiration that drives innovative solutions. I also surround myself with world-class people that I trust so much and make space to hear all voices.

Thanks to Justin Crabbe, The Jettly Flight!

#4- Challenge every meeting time slot

I am consistently invited to various meetings, whether with colleagues or suppliers. Often, these invitations automatically block out an hour or even more in my calendar. When faced with an hour-long meeting, I began pushing back, expressing my commitment to 30 or 45 minutes and suggesting adjustments to the invitation. Surprisingly, I found that my meetings continued to yield the desired outcomes, but in significantly less time. Now, whenever I receive a calendar invite, I consistently trim the allocated time and still manage to accomplish the intended results. In reflecting on this practice, I estimate that in 2023 alone, I saved approximately 180 hours.

Thanks to Matt Collingwood, VIQU IT Recruitment!

#5- Morning routine

My morning routine takes one hour exactly, and I rise at 5am every day to do it. I do a ten-minute guided meditation. I write three pages in my journal and then I write down three things I am grateful for in my gratitude journal. I do 30 minutes of exercise – either yoga focusing on sun salutations, or a jog and I listen to my current audible self-help or inspirational book while I do it. At 5.55am I write a list of my top three must accomplish things in the day and seven would be good to complete tasks. I win the morning and it sets me up to win the day. A morning routine that becomes second nature provides structure and a comforting and inspiring ritual to start the day.

Thanks to Donna Groves, Comacon Pty Ltd!

#6- Jots down any ideas immediately

I always make sure that I always write down or take note of any ideas that pop up in my mind. Some of them might be random, but most contain at least a glimmer of something interesting to be done. When I record my thoughts and ideas, I notice that I externalize my thinking process– so that it’s easier for me to clarify, organize, and develop them more effectively. This process enhances my problem-solving skills, creativity, and memory retention. It also creates a valuable reference for future decision-making and a greater capacity to innovate.

Thanks to Andre Oentoro, Breadnbeyond!

#7- Book- Tell your clients where to go!

One of the critical resources that has contributed significantly to my success is the book “Tell Your Clients Where to Go! A Practical Guide to Providing Passionate Client Leadership” by Todd Sebastian. This book is an invaluable guide for any entrepreneur looking to excel in client management and leadership. The strategies outlined in this book have been instrumental in enhancing our agency's client satisfaction and driving better results.

Thanks to Cody Jensen, Searchbloom!

#8- Maintaining a strong network of mentors

One of the essential habits that has significantly contributed to my success is maintaining a strong network of mentors. Having experienced individuals who can provide guidance, share insights, and offer valuable feedback has been invaluable throughout my career. Regularly seeking advice from these mentors and learning from their experiences has helped me make informed decisions and navigate challenges effectively. This practice of seeking mentorship has enhanced my personal growth and positively impacted the success of my e-commerce business.

Thanks to Jordan Adair, ShirtMax!

#9 – Habit of continuous learning

One of the critical resources that has contributed significantly to my success as a CEO is the habit of continuous learning. I believe that no matter how experienced or accomplished one becomes, there is always more to discover and absorb. Reading industry publications, engaging in discussions with colleagues, and seeking out the wisdom of seasoned mentors have been invaluable sources of knowledge and inspiration for me.

Thanks to Cort Adair, The Adair Group!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

Here are insightful responses from CEOs and entrepreneurs about the hacks they use to be successful.

#1- Practice of continuous learning through reading

My favorite resource as a CEO is the practice of continuous learning, particularly through reading. Books such as ‘Lean Startup' by Eric Ries have been instrumental in shaping my approach toward fostering a culture of innovation at ShipSage. The principles of lean thinking, validated learning, and iterative product releases are deeply ingrained in our operational ethos. This habit of delving into insightful literature not only enriches my perspective but also translates into actionable strategies that propel ShipSage toward its mission of revolutionizing e-commerce.

Thanks to Ben Pu, Ship Sage!

#2- Having a daytime nap

“I love a daytime nap! I have a 2-year-old who isn’t a great sleeper and sometimes I find myself getting tired during the day. Rather than top up on caffeine or try to push myself to keep going. It only leads to frustration, and I now listen to what my body needs. 90 minutes is ideal for me and I wake up clear-headed and full of creativity. The other reason is that our brains process and organize our experiences and emotions when we’re asleep.

Thanks to Luana Ribeira, Dauntless PR!

#3- Using Discord

Photo Credit: Ryan Stone

Discord is currently associated with gamers and gaming communities. However, like all good social tools, it has broadened its appeal and provides channels (AKA servers) for so much more. I regularly use servers dedicated to start-ups, business hacks, and growth and marketing. These communities are unlike similar platforms such as LinkedIn, as they encourage honest and helpful conversations without the emphasis on self-promotion and selling and some of the information and ideas I've received have been instrumental in the business success.

Thanks to Ryan Stone, Lambda Films!

#4- Understanding and reading people well

This CEO hack enables me to make strategic decisions, build trust, and form collaborations that have been instrumental in my journey toward success. Over the years, I've honed my skills in understanding and reading people well. This intuitive skill helps me establish genuine, meaningful connections with both clients and collaborators. This goes beyond networking – it's about truly understanding the needs, motivations, and perspectives of the people you work with. By being adept at this, I can pinpoint individuals and businesses that align with my vision and values.

Thanks to Paul Mario Vratusha, D-Studio Consulting!

#5- Using Trello

One of my go-to hacks is using Trello. It's a great project management tool that makes it easy to keep track of tasks, keep everyone on the same page, and ensure everything runs smoothly. Its easy-to-use interface allows me to create boards for different projects, add stuff, assign people, and set deadlines. It's an awesome tool that helps us stay on track with our business goals and always strive for quality and customer satisfaction. Besides Trello, I also believe in the importance of reading like “The Lean Startup” by Erik Ries. He talks about how to build a sustainable business by constantly innovating and changing.

Thanks to Priyanka Swamy, Perfect Locks!

#6- Reading – Building a StoryBrand by Donald Miller

One of my cherished CEO hacks revolves around Donald Miller's “Building a StoryBrand.” It has taught me – that our story is our brand, and our brand is our story. It's a paradigm shift, urging us to wear our brand narrative as a superhero's cape, not as an anchor. This insight underscores the importance of crafting a compelling, authentic story that resonates with our audience, turning our brand into a symbol of inspiration and connection. Thanks to this lesson, I've come to understand that our brand story is the key to forging genuine connections, be it with customers, partners, or employees.

Thanks to Tracey Lee Cook

#7- Breath with the right essential oil blend

My best hack is a breath with the right essential oil blend. I find I take shallow breaths as I start my day, go through my emails, and begin to feel the adrenal rush that takes over. I’m looking to increase my clarity and not succumb to my gut. I use several blends of oils: a root chakra blend called Vitality with sandalwood, cedarwood, patchouli, and ginger to ground me. I follow up mid-day with a lemon, mandarin, lime, and cinnamon blend, called Motivation for my solar plexus chakra.

Thanks to Laura McCann, Adora therapy!

#8- Always network with others

As a business owner, one successful habit of mine is to always be networking. Even outside of industry events, you never know when you’ll meet someone who could become a valuable business connection or customer. In the trade show industry especially, there are opportunities to exhibit for all kinds of companies in all kinds of fields. Many business owners I meet would benefit from exhibiting, making them potential customers. I try to be friendly and an active listener with everyone I meet, and I always keep a few business cards on hand in case an errand or outing turns unexpectedly into a chance to network.

Thanks to Thomas Samuels, Cardinal Expo!

#9- Not being afraid to ask questions

When it comes to working with my team, I have learned to recognize my weaknesses and surround myself with a team who have strengths in those areas. This way, I can efficiently delegate tasks and responsibilities and continue to guide and support by holding weekly meetings with my team. I also prioritize including people with different backgrounds in important discussions and encourage everyone to voice opinions. Additional personal practices I prioritize include taking time to read to learn from other business professionals. I’ve learned not to be afraid to ask questions.

Thanks to Ryan Davies, Cancer Vax!

#10- Investing in technology

The first thing we started investing in is technology to automate our work, which can boost our productivity. We are using Airtable to manage our work and have automated our tasks, which allows us to focus on our growth, get mental peace, and live stress-free lives. If I’m traveling, I can see what others are doing, as the app can be installed on my iPhone and assign tasks according to their priority. For personal use, I’m using the Tick-Tick app to check the daily tasks that I have to do. It helps me maintain the discipline required, and at the end of the day, I feel accomplished.

Thanks to Ankit Dhadwal, Mount Shine!

#11- Always ready to take action

My favorite CEO habit is to always be on. I mean that I'm always ready to take action. Whether it's a phone call, an email, or a meeting, if someone needs something from me, I'm ready to give it. I‘ve found that this is one of the most important habits for CEOs because it sets the tone for how everyone else on staff will behave. If you're always there for your employees, they'll be there for you when you need them. And if you can't be there for them when they need help with something or want advice on something difficult… well then maybe being CEO isn't right for you!

Thanks to Mac Steer, Simify!

#12- Reducing meetings

While meetings are important, I’ve realised that they require a lot of time and resources I find completely unnecessary. I started by reducing the number of meetings we had, and we look forward to eliminating them completely soon. Besides, we only hold meetings when we’re closing a deal. As Mark Cuban, owner of the Dallas Mavericks, says, “I only attend meetings or take phone calls if there’s no other way”. I also communicate beforehand that any meeting I must attend should have a set duration and outcome before I agree to go. As someone who has a busy day, cutting back on meetings has helped me save significant time.

Thanks to Logan Nguyen, NCHC!

#13- I jot down any ideas immediately

Thanks to Andre Oentoro, Breadnbeyond!

#14- Book: Tell Your Clients Where to Go by Todd Sebastian

One of the critical resources that has contributed significantly to my success is the book “Tell Your Clients Where to Go! A Practical Guide to Providing Passionate Client Leadership” by Todd Sebastian. This book is an invaluable guide for any entrepreneur looking to excel in client management and leadership. It provides practical insights into effective communication, setting clear expectations, and navigating the intricacies of client relationships. The strategies outlined in this book have been instrumental in enhancing our agency's client satisfaction and driving

Thanks to Cody Jensen, Searchbloom!

#15- Maintaining a strong network of mentors

Thanks to Jordan Adair, ShirtMax!

#16- Habit of continuous learning

Thanks to Cort Adair, The Adair Group!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or book that makes your work easier, and motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles you face as an entrepreneur. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have which helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on.

Here are insightful responses from CEOs and entrepreneurs about the hacks they use to be successful.

#1- Mind mapping

Photo Credit: Jenny de Lacy

The habit that has had the biggest impact on my business growth in the last 12 months has been to ask myself ‘What is difficult here?' if I'm procrastinating. When there are loads of competing priorities on my time and energy, it's likely I will procrastinate over the things that I don't really want to do! If I am avoiding them, I try to find out what's stopping me from getting it done and break it down into much smaller tasks using a mind map on a single page. l call it my one-page plan, low tech, visual, and an absolute game changer for me.

Thanks to Jenny de Lacy, Talking Digital!

#2- Incorporating cold plunges

As an entrepreneur and business owner, one of my favorite hacks that has significantly contributed to my success is the habit of incorporating cold plunges into my daily routine. While it might seem unconventional, cold plunges have been a game-changer for me. Taking a plunge into icy water every morning has a profound impact on my mental clarity, focus, and overall well-being.

Thanks to Brad Margist, CyberHoot!

#3- Using Eisenhower Matrix

My most powerful hack is the Eisenhower Matrix. There are so many things an entrepreneur can do to build their business. The Eisenhower Matrix is a clever method to prioritize your responsibilities. This system helps you get organized so you want to work on the most impactful things first. Then you schedule, delegate, or delete the rest. The key is: Don't get trapped in tasks that are urgent but not truly important.

Thanks to Scott Lieberman, Touchdown Money!

#4- Keeping a to-do list

I am the CEO and founder of a marketing agency for health and wellness brands. One habit that I have that helps me stay on track is keeping my to-do list next to me in a notebook. I start the day by creating a list and also wrap up my day by starting the next day's list. This way I can see everything that needs to get done that day right next to me as I am working, so I don't forget anything important.

Thanks to Ana Reisdorf, RWS: Content + Strategy!

#5- Employee engagement

I’m in the office before anyone else arrives, and I’m the last to leave for a simple, but effective reason. I believe that CEOs should lead by example and always be available to answer any questions that their employees might have about the business, no matter how small or inconsequential they may seem. That one simple rule, habit, hack, or whatever else it may be called, is essential for ensuring that every employee feels that they’re valued and knows that we’re all part of the same machine and working for the same purpose. To put our customers and their families first.

Thanks to David Brewer, Protect Line!

#6- Empowering others

As the CEO of Contour Design, my ultimate recipe for success lies in empowering others and wholeheartedly supporting their ideas. Emphasizing the exploration of novel approaches is paramount in this pursuit. Of course, embracing mistakes as valuable learning opportunities is a crucial aspect of our journey toward growth and achievement.

Thanks to Kenneth Nielsen, Contour Design!

#7- Meditation

Hands down, my favorite CEO hack is meditation. It takes me time to get into a groove with it, but once I do, it's so worth it. I used to think that meditation was just for hippies or people who wanted to spend their time “woo-wooing” around. But after trying out a few different techniques and finding one that works for me, I've seen the benefits of this practice in every area of life—from work to relationships. This helps me make decisions more clearly and with less stress on myself.

Thanks to Gauri Manglik, Instrumentl!

#8- Continuous learning

I educate myself on the practices of those I look up to on a regular basis. I like to follow current leaders on Instagram and research the accomplishments of others through today's Encyclopedia, that being Google. I surround myself with multi-talented mindsets and people of evolved education. Daily solo time is crucial to my everyday. I need 1-2 hours to dive deep into myself. I have to the gym to get a physical workout! Good sleep is imperative for every human, no matter what industry you're in.

Thanks to Barak Zilberberg, Barak Zilberberg!

#9- Assessing each area of life

For myself, the most beneficial hack has been the habit of checking each of my silos every week. What I mean by this is assessing each area of my life once a week to gauge where they are at and also to gauge what needs to shift in the coming week. An example of this would be if I had spent very little time with my partner and also minimal self-time in the past week, I know that it's just a matter of time before my work productivity and motivation drop.

Thanks to Sebastian Jania, Ontario Property Buyers!

#10- Getting everyone to align

Going back to first principles. Getting everyone aligned on the problem we're trying to solve, and then looking at different solutions. Just separating the problem from people, and getting everyone to agree and align on what we're solving for is the best way to move forward.

Thanks to Barzan Mozafari, Keebo!

#11- Developing modern approaches

The book Freakonomics is the one resource that has contributed a lot to my success. The book has taught me how important it is to navigate from conventional patterns and look at things with a modern perspective to remain competitive in developing new approaches. One super learning from the book is that the so-called “circulated wisdom” based on which we often decide is the most wrong approach because the world is spinning around economic realities. The deeper you contemplate the economic realities, the better you move on toward success.

Thanks to Glen Maguire, Clickthrough!

#12- Developing positive habits

The key to conquering complex or monotonous tasks is to break down big goals into small, achievable steps. Entrepreneurs who prioritize developing positive habits tend to achieve the most success. I regularly use our 1AND1 App which uses AI to build repetition into my schedule. The 1AND1 app aids people in their journey toward becoming 1% better daily through incremental changes and has an array of features carefully crafted to support users in building better habits.

Thanks to Thomas Drew, 1AND1life.com!

#13- Prioritizing professional development

Prioritizing professional development for me is a favorite resource that makes me successful. In a world where change is the only constant, engaging in professional development through seminars, networking with industry experts, and even getting professional coaching helps to learn about industry trends and encash opportunities as they present themselves. It also enables me to learn more about my blindspots, get feedback on requisite changes, and become better leaders.

Thanks to Roman Milyushkevich, Scrapeitcloud!

#14- Networking and continuous learning

As a CEO, my go-to hack and resource that have proven invaluable are networking and continuous learning. Connecting with like-minded professionals, mentors, and industry experts through various channels has provided me with invaluable insights, fresh perspectives, and potential opportunities for collaboration and growth. Engaging in industry associations and online forums has broadened my horizons and allowed me to stay updated on the latest trends and best practices.

Thanks to Lucia Zelesco, Zelesco Consulting!

#15- Being real

When I stopped being part of the ‘fake book' society. Posting picture-perfect, airbrushed snippets of the entrepreneurial life. No one can relate to this and it actually makes them feel worse because they are living something different. Show up as you. If it's a good day, great share that. But if the wheels have fallen off, share that too. The ugly cry photo, the no sleep photo, the on the couch with a glass of red photo.

Thanks to Shar Moore, That IMPACT Book!

#16- Utilizing your circle

Photo Credit: Casey McPhail and Taylor McPhail

For me, it is to utilize your circle. Ask questions and be willing to learn. My brother and I are the directors of McPhails Furniture, our family- furniture company that our dad and mum founded 40 years ago. When lockdowns hit, we nearly had to close. Our business grinded to a halt with no one being able to come to our store. We spoke to some friends in the area, and some of my old friends from University. One is in social media marketing expert now and helped us get onto Facebook, create and test exceptional ads which brought our business from near closure to a $22mil company.

Thanks to Casey McPhail and Taylor McPhail, McPhails Furniture!

#17- Contrast Therapy

I use Contrast Therapy as an effective way to remain mentally alert and physically energized as a busy CEO. By alternating between hot and cold temperatures, the contrast stimulates my blood flow, reduces inflammation, and boosts my mood and cognitive function. This helps me to stay focused on challenging tasks with greater clarity of thought so that I can make sound decisions quickly.

Thanks to Dan Xie, Sunmood Divorce Consultancy!

#18- Cultivating an adaptable mindset

In the dynamic world of business, it's paramount for CEOs to arm themselves with tools and habits that streamline their journey. For me, my game-changer has been the book “The Lean Startup” by Eric Ries. The philosophy of iterating rapidly, gauging real-world feedback, and continuously refining based on this feedback has been instrumental. It's not just about the application of a methodology; it's about cultivating a mindset of adaptability, resilience, and customer-centricity.

Thanks to Ben Pu, ShipSage!

#19- Powerful project management

Photo Credit: Ryan Stone

Scheduled emails. There is nothing more satisfying than having time outside the normal working hours to attack your inbox and set up all your replies to send the next morning. Flexible working. Choosing when you work is a powerful way to retain control over the chaos that is running your own business. Powerful project management. We work in a creative, project-orientated business that requires multiple stakeholders and contributors, as well as numerous tasks and sub-tasks.

Thanks to Ryan Stone, Lambda Films!

#20- Influential leadership

The best habit that I have gained throughout my years on the entrepreneurial path is using influence, not positional power. I always try to listen first and dial-up empathy to help others be successful. I believe all leaders should ask questions to assist people in identifying issues and exploring options to make effective decisions. At some point, I realized that it is much more efficient not to tell people what to do and how to do it, but rather to help and guide them.

Thanks to Dmitrii Kustov, RegexSeo!

#21- Time Doctor and Coda

As a CEO, managing time effectively and overseeing various projects can be challenging. This is where Time Doctor and Coda come into play. Time Doctor is a productivity tool that allows me to monitor tasks, track time spent on different activities, and provides detailed reports. On the other hand, Coda is a versatile collaborative workspace, perfect for project management. It allows us to integrate notes, tables, and checklists all in one place, eliminating the need for multiple disparate apps.

Thanks to Vikrant Shaurya, Authors On Mission!

#22- The paradigm shift

As a CEO, “The Hard Thing About Hard Things” by Ben Horowitz has completely changed my thoughts. I now view success differently, thanks to this fantastic book. I adore the author's straightforward counsel, which speaks to my problems. I can relate to Horowitz's experiences as a CEO. His advice gave me vital techniques for making decisions and managing situations. The suggestions are excellent advice. I strongly advise every CEO to read this gem.

Thanks to Brindha Dhanabalan, All Cotton and Linen!

#23- Using project management platforms

My favorite CEO resource is using project management tools like Sunsama, Notion, or Asana to help me stay productive and keep track of long- and short-term projects. These platforms allow you to collaborate with team members, set time-specific deadlines, set up boards for a specific project, and set recurring deadlines to save time on replicating tasks. These tools help me stay organized while working on multiple projects while increasing efficiency and team effectiveness, and eliminating confusion on projects.

Thanks to Mitch Chailland, Canal HR!

#24- To start the day with positivity

My favorite hack, and likely one shared by many others, is to orchestrate the start of my day to be as positive as I can make it. Most often, this is in the form of a truly excellent cup of coffee, either from my favorite café or via my prized coffee maker. This is a pretty benign hack, and when it’s not coffee, it can come in the form of a simple, easy-to-accomplish task or fun meeting. Something to set the tone for the day.

Thanks to Paul Gordon, Catalyze APAC!

#25- Being open to change

The book “The Art of the Pivot: Leadership Lessons from the Dance Floor” by Olivia Twirl, a former ballerina turned Fortune 500 CEO, is my favorite “CEO hack” as the CEO of Brandloom, an emerging marketing agency. Despite the out-of-the-ordinary nature of the recommendation, this book had a profound impact on my outlook as a startup leader. In, the book Twirl compares the skill of pivoting in dance to that required in business. She describes how, like dancers, CEOs need to be nimble, open to change, and capable of guiding their teams through twists and turns.

Thanks to Avinash Chandra, BrandLoom!

#26- Getting on top of social media

Social Media allows Custom Neon to monitor and measure the impact our business has which we can see through metrics such as followers and engagement with our posts. Custom Neon would not be where it is today without social media, as we began as just a small Instagram page. Working on your social media presence and engaging with customers is absolutely the best way to get your business to hit the ground running.

Thanks to Jake Munday, Custom Neon!

#27- Using a calendar

The calendar is my trusty companion and my secret to success. It holds the key to unlocking productivity. When I set up my time, I always ask two vital questions: Do I have a comprehensive to-do list, and have I seamlessly integrated it into my calendar? Is my to-do list complete, and how can I ensure I allocate my energy so I can perform at my best at the task? A wise mentor once shared with me the ultimate truth: “If your calendar is complete, all you need to do is show up”

Thanks to Alena Bennett, Alena Bennett Pty Ltd!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or book that makes your work easier, and motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles you face as an entrepreneur. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have which helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on.

You can check our CEO Hacks and different entrepreneurs’ CEO Hacks below where we have insightful responses.

#1- Be everywhere

I'm a big fan of a simple hack: be everywhere. I believe that if you're not everywhere, you're nowhere. And that's true whether you're a CEO or just trying to get your business off the ground. So I try to make sure that I'm always involved in every aspect of my business. I do everything from designing the website to writing copy for our social media posts, and even helping out with the customer service team.

Thanks to Noel Griffith, Supply Gem!

#2- A fixed morning routine

The secret to my success lies in my daily routine. Without it, I would not be able to maintain my success and continue improving. Accordingly, I begin my day with mindfulness which entails meditating for 10 minutes. I then carefully plan my day in detail. This means I set my daily goals and meetings. I do an inventory of what I achieved the previous day and I take notes to include in my next mindfulness session. After that, I exercise and begin my day.

Thanks to Tejas Patel, Austin Cosmetic Dentistry!

#3- Staying close to my culture

As a Brazilian entrepreneur, my resource is my culture. We business people benefit from some amazing opportunities in our country from not only government and networks but from the innate backbone we have ingrained in our culture, that of hard work. One of my favorites is the entrepreneurial spirit that exists in Brazil. I appreciate the strong network of mentors available within Brazil’s business community who provide invaluable advice on how best to navigate through difficult times or take advantage of new opportunities when they arise.

Thanks to Bernardo Castro, Bybrand!

#4- Using online forums

My favorite resource for making my eCommerce successful is online forums. There are a plethora of different forums dedicated to helping entrepreneurs, and they provide invaluable advice from experienced business owners. You can discuss strategies that others might have tried or just basically throw something out and see if it causes a reaction and sticks. The feedback given on these platforms allows me to get an objective opinion on how effectively certain decisions were made.

Thanks to Sanket Shah, The Opal!

#5- Dream big, work hard

I believe most of my success can be credited to one simple mantra: Dream big, work hard, and celebrate your victories during the journey. That simple philosophy has allowed me to start a business without any financial support, build a small business into a national brand, sell a business for a large sum of money and live a life most only dream about. It's a simple concept but most people try to make life as an entrepreneur way too difficult. Dream big, work hard, and celebrate your victories. It's that simple.

Thanks to Ron Holt, Pink Zebra Moving!

#6- Continuous learning

One resource that has made me successful as a CEO is the habit of continuous learning. The world of business is ever-evolving, and staying ahead requires constant adaptation and knowledge acquisition. In that regard, reading books has been an invaluable hack. Whether it's timeless classics like ‘The Lean Startup' by Eric Ries or ‘Good to Great' by Jim Collins or more recent releases on leadership and innovation, books provide me with fresh perspectives, practical strategies, and inspiring stories.

Thanks to Haley Slade, Slade Copy House!

#7- Time management and organization

Time management and organization skills are crucial to a business. Daniel H. Pink's WHEN book provides insight that analytical work is best performed in the morning, and administrative duties are best. During the afternoon, and creative tasks towards the end of the day. The time-consuming projects can be completed during the first few hours of the day with little interruption, while phone calls and messages can be handled with minimal focus. After lunch, I'll see an increase in creative capabilities.

Thanks to Christy Pyrz, Paradigm Peptides!

#8- Leading and coordinating

For those who are tired of “networking” and are not sure you’re hanging out with the right group of people: here’s a great solution. By leading and coordinating collectively authored books, I’m the most strategic networker in town! This allows me to connect with others who align based on industry, connect with impressive thought leaders, and tap into areas of business passion. All while promoting my own business and helping provide personal and professional growth opportunities.

Thanks to Melanie Booher, Influence Network Media!

#9- Seeking creative ideas

The only way to be competitive is to seek creative ideas that allow you to change your way of thinking. So we are flipping the traditional mentor-mentee dynamic on its head and turning to reverse mentoring – where younger, often more junior team members serve as mentors. Love it! As everyone has this unique personality and perspective on life, as they are more closely attuned to each specific sphere, emerging trends, and the latest technologies.

Thanks to Bogdan Pol, Lawrina!

#10- Professional development books

I’m quite big on personal and professional development books. I recently read Outlive: The Science and Art of Longevity by Peter Attia, and I’ve been recommending it ever since. But, I also believe that relying only on books does not necessarily bring enough value on its own. Pairing books with a fair amount of real-life experience helps you work your way up much faster. If you dare to get out of your comfort zone, travel, and spend some time outside your country, you’re already on a winning streak.

Thanks to Nenad Milanovic, CAKE.com Inc!

#11- Sticking to a discipline

As the CEO of Retro Fitness, my journey in leadership has been shaped by fundamental principles that have brought me success. A key aspect of my approach is the power of routines. I've found that sticking to a disciplined schedule makes a significant difference. By prioritizing a good night's sleep and starting my day at 5:00 AM, along with incorporating daily physical activity within this routine, I'm able to maintain high levels of productivity and focus. It sets the tone for my day and helps me bring my best self to the table.

Thanks to Andrew Alfano, Retro Fitness!

#12- Operating a ROWE

As a CEO, my best “hack” is empathy — treating my employees like humans with the requisite level of trust and responsibility. The biggest impact this approach has had on my business is the decision to operate a ROWE (results-oriented work environment) across a fully remote team. I tell each of my employees that their primary responsibility is to get their work done to a high bar, and then I afford them the trust to do so in the manner that best fits their lives. As a ROWE, we don't have set working hours; we simply ask that team members be considerate of meetings and one another's time and that they communicate clearly their availability or absence. This begins with the day-to-day and extends to vacations, etc.

Thanks to Danny Nathan, Apollo 21!

#13- Exploring

The willingness to experiment and explore new avenues has been a habit that has allowed me business success in several ways. As trends come and go, the willingness to develop new services for clients, new products that complement existing ones, and strategies to make the best use of existing market needs while successfully pivoting for the future helps businesses thrive. Experimentation on a small scale has allowed us to user-test new offerings and gather real-world data about the business environment based on campaign feedback.

Thanks to Brian David Crane, Caller Smart Inc!

#14- Setting up email filters

Setting up email filters in my inbox is my favorite hack that saves me hours each week. I’ve set up folders for different types of emails, e.g. top clients, newsletters, etc., so I can read or action them in bulk at times that suit me. I also have another automation running that will forward emails to my team or into our accounts system, and some that instantly file or delete messages. Why pay an assistant to manage your inbox when Google/Outlook does it for free?!

Thanks to Sonia Gibson, Accounting Heart Chartered Accountants!

#15- Maintaining an online persona

Remember that your online persona matters and that it can contribute to your success as a CEO. So, for example, you can create and post valuable content on LinkedIn from your company's account, not just about your particular business but about your industry in general. This way, you can not only showcase what your business does but also establish your business as a thought leader within a particular field. Showcasing your knowledge and expertise will help you gain more authority.

Thanks to Miles Beckett, Flossy!

#16- The habit of careful observation

My habit of quiet, careful observation is a great CEO hack that contributes to my success. Even when you’re off the clock, watch the world around you to see if you spot any new ideas or insights for your business. At work, try to observe how your prospects and customers interact with your products, services, or staff. This can help you improve your products and streamline your sales process. You can also take opportunities to observe your competitors to see what they’re doing and what you can learn from them.

Thanks to Thomas Samuels, Cardinal Expo!

#17- Unwavering curiosity

One hack that makes me successful is my unwavering curiosity. The insatiable thirst for knowledge and exploration fuels my drive to discover new horizons, embrace innovation, and continuously learn. Curiosity serves as a catalyst, propelling me to think outside the box, uncover hidden opportunities, and push the boundaries of what's possible. It ignites a passion that motivates me to stay ahead of the curve.

Thanks to Eran Mizrahi, Ingredient Brothers!

#18- Learning from those who came before

My best CEO hack is to learn from those that came before you and don’t try to reinvent the wheel. I’m obsessed with reading business and marketing books as well as listening to podcasts such as Founders, Acquired, and Diary of a CEO. A few other tips I learned so far are; to make clear and fast decisions, always listen to your gut, watch your costs like a hawk be obsessed with your customers and their experience. Lastly, Trust your team and let them do their job with little interference.

Thanks to Abby Cadman, Feste Group!

#19- Engaging with accomplished businessmen

A CEO hack that can greatly contribute to your success is to actively seek opportunities to engage with accomplished businessmen who are already running successful companies in a field similar to your aspirations. Although it may not be an effortless task, the invaluable experience gained from such interactions is unparalleled. Connecting with someone who has already treated the path you are about to embark on enables you to gain insights into potential pitfalls that may have eluded your considerations.

Thanks to Dmitrii Kustov, Regex SEO!

#20- Taking constant feedback

It is vitally important to always seek and receive constant feedback. Whether you are selling a product or building software, it helps you identify key strengths and weaknesses, helps you track your progress, and makes adjustments as needed. Feedback can also help you stay motivated and focused on your goals. It is always a good time to stop, and take stock, as it is better to course correct than turn around and realize it's too late.

Thanks to Tony Mann, Kulcha!

#21- Having time away from work

I have hobbies and time away from work that help me feel and perform my best. It could be reading a book that inspires me, practicing meditation, for example, helps me recharge and approach my work with renewed energy and enthusiasm. As the saying goes, “You can't pour from an empty cup.” By starting my day intentionally, I ensure that I have the mental and emotional capacity to tackle the challenges and opportunities that come my way.

Thanks to Loren Howard, Prime Plus Mortgages!

#22- Robust network of mentors

One resource that can greatly contribute to a CEO‘s success is a robust network of mentors and advisors. Building a diverse network of experienced professionals who can provide guidance, support, and valuable insights is a valuable CEO hack. This will get different perspectives to the table, give emotional support and provide professional as well as personal guidance. Ultimately, having a strong network of mentors and advisors can provide CEOs with a valuable sounding board, a source of knowledge, and a supportive community

Thanks to Josh Petrawski, Sports and Fitness Exchange!

#23- Being adaptable

A CEO hack that is crucial in any business, but particularly in content creation, is adaptability. Google search is constantly evolving and updating its expectations. As a blogger, I have to adapt my strategies if I want to continue to outrank my competition. With AI exploding recently, that is just another example of a situation where I need to evolve with the changing times to stay relevant. At All Team Names, we are constantly trying to practice the above-mentioned hacks and it has worked for us so far.

Thanks to Alice Anderson, All Team Names!

#24- Morning exercise

Photo Credit: Mats Claes

My CEO hack/resource that makes you successful is morning exercise. When I first got into exercising, I occasionally skipped morning workouts. On days like this, it became clear that my productivity and mental clarity got extreme boosts thanks to morning workouts. Since these things are extra important for CEOs who have to keep the status of all the different departments in their mind at once, building a morning exercise habit is a great productivity and effectiveness hack.

Thanks to Mats Claes, Generator Decision!

#25- Journaling concerns

We underestimate the toll that worrying can have on our ability to focus and how it can interfere with falling asleep and staying asleep at night. Worry time is a psychological strategy that helps you contain your worry to less than half an hour a day by setting aside a specific time to worry. When we try to stop thinking about something it doesn't work, but when we write down our worry and then set aside a specific time to address it later, then our minds find it much easier to let go.

Thanks to Lillian Nejad, Contain Your Brain!

#26- Becoming an early raiser

Get up early and get ahead of the day. I wake up at 4 am and get all my content and planning for the day done by 7 am so I am not interrupted by phone and emails. This has been a major key to my success with Sassy Organics as I have been able to accomplish so much without being distracted. I have always been a morning person, but the habit of waking up early made me realize how much time I waste by sleeping in.

Thanks to Aida Rejzovic, Sassy Organics!

#27-Books and apps

Here are some common resources successful CEOs and entrepreneurs have recommended to help increase productivity and success. The 7 Habits of Highly Effective People by Stephen Covey, Getting Things Done by David Allen. Additionally, the Evernote app allows you to easily capture and organize notes, ideas, and information. The RescueTime app tracks your computer and mobile device usage to help you understand how you‘re spending your time and identify opportunities.

Thanks to Ilia Mundut, Hefty Berry!

#28- Leveraging artificial intelligence

Leveraging artificial intelligence (AI) is an increasingly valuable CEO hack for entrepreneurs and business owners. AI-powered tools and applications can automate repetitive tasks, analyze large volumes of data, and provide valuable insights to help you make informed decisions. By incorporating AI into your business processes, you can significantly improve efficiency, reduce human error, and free up time for you and your team to focus on more strategic and creative tasks.

Thanks to Armand Aguillon, IJAM Enterprises!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or book that makes your work easier, and motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles you face as an entrepreneur. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have which helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on.

You can check our CEO Hacks and different entrepreneurs’ CEO Hacks below where we have insightful responses.

#1- Developing a habit of taking the initiative

Don’t be paralyzed by a lack of signs or wait for an opportunity to appear; seize the moment! I learned this lesson first-hand when fear caused me to pause too long someone else stepped up with an identical idea which was then executed successfully while my plan crumbled away. So please, don't miss out on what could be that golden break get started now and see where you can go! Even if nothing comes from it in terms of tangible results at least valuable experience will surely come your way.

Thanks to Yehor Melnykov, Lawrina!

#2- Staying organized

In my opinion, the best hack to be successful in running your own business is to stay organized and be proactive when it comes to tapping into a variety of learning resources. As a photographer, putting a plan in place to stay organized with my calendar, events, shoot dates, and even my day-to-day schedule can really build a good flow in my daily routine and organize each of my days in a way that will make me the most productive in my business.

Thanks to Ravin Goyal, Ravin Goyal Photography!

#3- Having an efficient team

My favorite hack/resource that makes me successful as a CEO is having an efficient team and delegating tasks effectively. I need to take charge of the overall operations, but having a reliable team that can handle specific tasks with professionalism is also essential. By delegating tasks, I can stay on top of the company's objectives while still having free time to focus on other things, such as business strategies or developing new
products.

Thanks to Sinoun Chea, ShiftWeb!

#4- Reading

I believe successful business leaders are avid learners. Curiosity helps you seek out knowledge, grow and run away from stagnation. For me, reading is a good way to expand my knowledge and become better at what I do. I have made it a regular habit, reading for at least one hour every day. I not only enjoy reading books and articles about business but biographies and non-fiction books too. This has exposed me to many new ideas, insights, and ultimately self-reflection.

Thanks to Jose Costa, Magnolia Wash Holdings!

#5- Using the Evernote tool

As the CEO and founder of GenX Consulting Group, I find that one of my favorite hacks for success is Evernote. With Evernote, I'm able to keep track of all the details of a project in one central place and make sure everyone is on the same page. It ensures communication is clear which reduces errors and speeds up delivery times. In addition, Evernote makes it easy to stay organized and quickly access important documents, contacts, and other items so nothing slips through the cracks.

Thanks to Naheed Mir, RugKnots!

#6- Optimizing calender

Optimizing my calendar for each workday is something I’ve done for a while and helps me be the best CEO I can be. The evening before, I will create events in my calendar to guide me through the day and keep me on schedule. If I am working on a project and believe it should take me an hour to do, I’ll create that event in my calendar for that time frame. This can keep me from spending too long on one project and will push me along to the next thing that needs to be done.

Thanks to Stan Caramalac, Move Central!

#7- Setting daily goals

Setting daily goals is a tremendously effective way to increase productivity. First and foremost, by creating daily goals, you give yourself a level of productivity that is both attainable and actionable and that you can work toward every day. Also, by successfully completing everyday tasks, you can position yourself to gradually achieve long-term objectives in the future. And if you can accomplish a daily objective, you can accomplish your weekly goals as well.

Thanks to Brian Lee, Arena Club!

#8- Effective delegation

Effective delegation involves identifying the right people for specific tasks, providing clear instructions and expectations, and giving feedback and support throughout the process. By delegating effectively, CEOs can not only improve their own productivity and effectiveness but also build a strong and motivated team that can help the company achieve its goals.

Thanks to Jared Weitz, United Capital Source Inc.!

#9- Planning and organizing

I have always been fond of organizing and *planning* things. It helps me keep track of my activities. Starting a business can feel overwhelming. There are a ton of new tasks to do every day, and just when you think you are done, more come up. Having a daily planner can help you coordinate and keep track of all your tasks. I have different lists for daily, weekly, monthly, and even yearly tasks. I also like to add taking breaks and doing some activities in the planner.

Thanks to Doug Van Soest, SoCal Home Buyers!

#10- Using the Apple Podcast app

The Apple Podcast app is a resource I use all of the time and it definitely qualifies as something that has helped me grow as a professional. The number of excellent business podcasts these days is outstanding and they are filled with free, insightful information. You just have to click that icon, search for what you’d like, and fill your day with lessons. From finance, entrepreneurship, real estate, and even self-help stuff that can connect with you personally, there’s so much available to listen to.

Thanks to Jonathan Phillips, inMotion Real Estate Media!

#11- Engaging in meditation

As a business owner, my preferred CEO strategy is engaging in mindfulness meditation using the Headspace app. I have found that this practice helps me alleviate stress, boost productivity and make superior choices. Additionally, I enjoy perusing business literature such as “The Lean Startup” and “Good to Great.” Ongoing education assists me in remaining knowledgeable and making well-informed decisions that positively impact my enterprise

Thanks to Shawn Stack, Hallmark Timmins!

#12- Waking up early

Waking up early and maintaining well-being is my favorite CEO hack that helped me in my success. As a CEO, it's no secret that a great morning routine is the best way to start your day. On top of that, waking up at 5 AM has proven to help me in being successful! The reason: I have my mornings to meditate, clear my mind, and focus on planning out my to-do list before my workday starts. Having those several hours to truly organize
and manifest what I want out of my day prior to beginning client work is what allows me to be so successful in what I do.

Thanks to Garth Watrous, American Hat Makers!

#13- Books

A book has definitely helped me flourish as a CEO, but there’s no specific book I can recommend. To be honest, any book at all and the act of reading have done wonders for me and have helped me develop as a CEO. I started keeping a book close to me at all times and, when I need a break or would like to refresh my mind, I read a few pages. It has been so great. From thriller stories to non-fiction biographies, and everything in
between, it appears as though the act of reading can do a lot for CEOs.

Thanks to Tim Woda, White Peak!

#14- Lean Startup by Eric Ries book

The Lean Startup by Eric Ries book provides a methodology for developing and launching new products or businesses. It emphasizes the importance of rapid experimentation, customer feedback, and continuous improvement. Trello is a project management tool that allows teams to organize tasks and collaborate on projects. Many CEOs find it helpful for keeping track of tasks and ensuring that everyone is on the same page. Calendly is a scheduling tool that allows others to easily book meetings with you based on your availability.

Thanks to Martina Genao, Emergency Plumbing!

#15- Having peers

The most important resource in my life is my peers who are also running companies. I’m lucky to have a group of fellow founders who I can call anytime and get real answers to tough questions. Peers are way more important than mentors. You need people who are with you in the process that can share insights in real-time. Building a community that I can lean on in both good times and bad has been a key factor in my success.

Thanks to James Clift, Durable!

#16- Employee empowerment

My greatest CEO hack is making my employees my utmost priority. For example, my company offers benefits and opportunities that many of our competitors do not. We teach our trade to our employees free of cost, giving them an opportunity to learn a new skill that they can take with them long after their employment with us. We also provide annual raises, performance bonuses, and healthcare spending stipends that our employees cannot find with most of our competitors.

Thanks to Sumeer Kaur, Lashkaraa!

#17- Meditation app called Headspace

My favorite CEO hack that makes me more effective as a business owner is called Headspace. I love this meditation app because it helps me stay focused and motivated all day. I can be as productive as possible by being organized and setting priorities. I also make sure to set aside 10 to 20 minutes every evening to prepare for the next day. This enables me to get going quickly in the morning and guarantees that I am prepared for any problems that may arise.

Thanks to Jeff Johnson, Simple Homebuyers!

#18- Building effective communications

The hack I'm going to share relates to effective communication. As a CEO, effective communication is vital, and a personalized approach is key to building strong relationships with employees, clients, and other stakeholders. By recognizing people as unique individuals and understanding their specific needs and pain points, I'm able to tailor my communication and offer targeted solutions. This creates a sense of trust and shows that I value their perspectives, leading to long-term, mutually beneficial relationships that benefit both parties.

Thanks to Kraig Edelman, Edelman!

#19- Building a strong network

As a CEO, I have found that one of the most effective resources for success is building a strong network of mentors and advisors. Connecting with experienced entrepreneurs and business leaders has been invaluable in providing guidance, support, and new perspectives on challenges and opportunities. Another resource that has been helpful is productivity software like ours at SparkMembership. It allows me to organize and track my schedules and tasks, collaborate with team members, and stay on top of deadlines.

Thanks to Ron Sell, Spark Membership!

#20- Color coding in calendar

Using the categorization ability in my calendar allows me to assign different colors for different tasks or projects. For example, for focused time, I use green coloring. For internal meetings, I use light blue. For deadlines, I use red. By using this feature, I am able to quickly glance at my calendar and know what my day entails. This allows me to ensure I am prepared for upcoming meetings or approaching deadlines. While a simple feature, it has allowed me to be more productive.

Thanks to Asker Ahmed, iProcess!

#21- A book 7 Habits of Highly Effective People

My favorite CEO resource is a book called The 7 Habits of Highly Effective People by Stephen Covey. It's about how to improve your leadership skills and build a better team by creating processes that make everyone in your company more productive. The book teaches you how to identify your own strengths and weaknesses, so you can focus on improving your weaknesses instead of trying to be good at everything. It also teaches you how to delegate tasks so that you can focus on the things that bring value to your company while letting other people do the work they are best suited for.

Thanks to Gauri Manglik, Instrumentl!

#22- Practicing sports

Although being a CEO, a husband, and a father is time-consuming, I manage to keep all of those roles going by cultivating the right habits. My favorite CEO hack/resource is practicing sports. In my case, this means swimming and playing basketball. I have made it a point to participate in organized sports on a weekly basis. This provides an opportunity to disconnect from the stress of my daily duties and refresh my mind and body. As a result, I can stay focused on my obligations and perform at the highest level.

Thanks to Tomek Młodzki, PhotoAiD!

#23- Being with supportive people

No matter how close you are to the person, if they talk negatively about your dreams, you need to cut them off or avoid them completely. If they can't support you or inspire you, they can affect your life completely no matter how hard you try to ignore them. Words and aura are powerful things, their negativity can destroy your self-confidence which is one of the most important things to have for a person to be successful. Be with people that inspire and support you and you'll see how much it will benefit you.

Thanks to Guy Hadas, Age Group!

#24- Scheduling my day in advance

My favorite CEO hack that makes me successful is scheduling my day in advance. I like to plan out my tasks and prioritize the most important tasks first. This helps me stay organized and productive throughout the day. Additionally, it allows me to allocate time for unexpected tasks or setbacks that may arise. Scheduling my day also helps me remain accountable for completing tasks, which helps me stay on track and reach my goals. I also like to use a digital calendar app to help manage my day-to-day activities.

Thanks to Alex Capozzolo, SD House Guys!

#25- Using the Toggle app

As a successful CEO, one of the most essential tools I use to get the job done is my favorite app called Toggl. It not only allows me to track my daily work activities to make sure that everything is getting done in an efficient manner, but it also has helpful built-in features such as task timers and reminders. It helps me stay on top of all my tasks so I can remain productive and focused throughout the day while increasing productivity. Toggl has exponentially helped increase my success as a CEO and enriched my overall work experience.

Thanks to Kreisel Jaquish, Hellovein!

#26- The book called Rework

Rework is the best book for aspiring entrepreneurs. It's for people who want to make a name for themselves in the industry. The book clearly outlines that you need to leave the competition behind. Instead, focus on what you are passionate about. There’s no such thing as a structured plan; instead, keep things free-flowing. Once you have a rigid plan, you will try to follow it and become lost in following the bullet points outlined.

Thanks to Jessica Shee, iBoysoft!

#27- Having an exercise routine

The reason I’ve been successful in my role as a CEO is because of my healthy lifestyle. By paying special attention to my diet and exercise, I’ve found myself performing my leadership responsibilities better. I have had to make drastic lifestyle changes to improve my performance at work. By having an exercise routine and eating a nutrient-rich diet, I’ve found that has had a positive impact on my mood. This has improved work relationships and enabled me to become a better leader. Before, I used to be a workaholic and underestimated the power of a healthy lifestyle.

Thanks to Mark Wenger, MyGov.me!

#28- Using the Trello tool

A tool I could not survive without is Trello. It is my best CEO hack for being successful. I used a simple to-do list for managing my tasks and projects. But as my team and organization have grown, I realized that things were getting lost. Trello has allowed me and my team members to manage all the tasks effectively without losing any data. It has enabled us to manage and plan our work collaboratively. It has been an organizational blessing for us. That has helped us increase our productivity, further leading to an increase in profit margins.

Thanks to Marcus Arcabascio, GIS Maps!

#29- Trying new ideas constantly

My favorite CEO hack is to keep a daily task journal. Every day, I list out the tasks that I need to accomplish in order to hit my goals. This helps me focus on what's important and get things done quickly. Additionally, this enables me to track progress over time and identify any areas where I may be falling behind or wasting time during the day. Furthermore, I find that taking regular breaks throughout my workday helps me stay motivated and productive.

Thanks to Justin Carpenter, Modern Maids!

#30- 52-17 rule

My favorite CEO hack/resource is the 52-17 Rule. The rule states that you should work for 52 minutes, then break for 17 minutes before starting again. This method of working has been proven to increase focus and productivity, allowing me to get more done in less time. Additionally, I find that regular short breaks help to refresh my mind and energize me for the next round of work. With this hack, I'm able to stay focused and productive throughout the day. I highly recommend it to anyone looking to increase their productivity.

Thanks to Fred Hoffman, The True Wilderness!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or book that makes your work easier, and motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles you face as an entrepreneur. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have which helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on. You can check our CEO Hacks and different entrepreneurs’ CEO Hacks below where we have insightful responses.

#1- A book; CEO Tools 2.0

The book CEO Tools 2.0: A System to Think, Manage, and Lead Like a CEO by Jim Canfield and Kraig Kramers* is a fantastic CEO cheat sheet. They exceed readers' expectations by providing a clear framework, resources, and material that aid to support their build, don't sugarcoat theories, and contain a depth of insight. This book offers the framework and instructions necessary to set up the team for success. My major takeaways from this book are to Trust Your Communication, Create an Independent Firm, and Support and Influence My Peers.

Thanks to Daniel Thompson, Salt Water Digital!

#2- Two-minute warnings

Meetings stacked on meetings bracketed by meetings often clutter a typical day. Therefore, in order to operate more efficiently and respectfully to those in the proposed meeting, i.e. a client or team members, I program my Apple Watch alarm to go off two minutes before a meeting starts and two minutes before the meeting is set to end. For me, it keeps me on task, and on time (of course) but also more efficient when preparing, running, making a salient point, and concluding a meeting with efficiency. I get the most out of a day's worth of work thanks to a silent reminder on my wrist.

Thanks to Kurt Ouchida, Braintrust!

#3- Listening to learn

In order to succeed as an entrepreneur, you must keep your skills refined and constantly absorb new information. Thus, listening to learn is my favorite, and most often used habit that makes me successful. Everything from staying on top of new trends in my industry to discovering new ways to attract candidates is essential knowledge to keep me competitive and productive. I’m always ready and willing to learn anything and everything that will help me grow as a person and businessman.

Thanks to Andrew Chen, Videeo!

#4- Utilizing the Eisenhower matrix

Utilizing the Eisenhower matrix makes for the optimal productivity hack. The matrix breaks tasks down into four main categories: Urgent and important, urgent but not important, not urgent but important, and not urgent and not important. The first category should be focused on immediately, while the rest can follow the three Ds in order: decide when to do, delegate to others, and delete. Following this hack ensures the most important tasks are done first and the rest quickly get better organized.

Thanks to Adam Bém, Victoria VR!

#5- Using the Notion platform

Consider Notion as one platform with a variety of productivity tools that will help you keep your notes and work organized. You and your team may work together, exchange notes and documents, and establish a common knowledge base to serve as a resource for all your project management requirements. To-do lists, project management, note-taking applications, spreadsheets, and other tools may all be replaced with Notion. It helps you stay on top of your time management and organization.

Thanks to Jamie Miller, Treadmill Review!

#6- A book; How to Win Friends and Influence People

My favorite CEO book that makes me successful is “How to Win Friends and Influence People.” There is a reason that Dale Carnegie’s famous book is such a timeless hit. I strongly believe that people are the most important thing to consider when constructing and scaling a business. By knowing how to form genuine, long-lasting relationships with influential people, I have scaled my business to new heights and will continue to do so.

Thanks to Jared Weitz, United Capital Source Inc!

#7- Starting a day with gratitude

Starting your day with gratitude and appreciation can be a powerful hack for you as an entrepreneur or business owner looking to increase your success. By focusing on what you are grateful for and appreciating the people in your life, you can fuel your motivation and push through challenges. On top of this, showing care and appreciation for the people around you, whether employees or customers, can help foster a positive and productive work environment.

Thanks to Vincent Lusardi, Everest!

#8- Setting and upholding time to review reports

One habit that makes me successful is setting and upholding time to review reports. It may sound obvious, but I find that companies and business leaders spend more time developing and preparing reports than actually reviewing or analyzing them when the latter is what can really give insight into the company’s inner workings. I keep a revolving list of reports that I classify as needing to be reviewed and I block out time on the calendar at each interval. I uphold this time and I use it to analyze reports.

Thanks to Ely Khakshouri, Retrospec!

#9- A book; Dare to Lead

Dare to Lead by Brene Brown is excellent for building the courage to overcome the fear of change and innovation. What I personally love about this book is that it stresses the fact that everyone has the potential to rise up and take a risk— it just boils down to how we face our doubts through challenging vulnerability with trust, empathy, and connection with other people. This book is perfect for leaders who seek to rediscover and bare themselves to risk and failure.

Thanks to Will Yang, Instrumentl!

#10- Using the Pomodoro technique

Photo Credit: Mia Garcia

I’m addicted to the Pomodoro Technique and I love the idea of setting precise, measurable goals and then working towards them. The structure helps me focus on what’s important, it motivates me and allows me to complete tasks in a short period. I love planning my day. I do it every morning when I sit down with my planner. I use it to work on my goals for the day and to organize my day. It allows me to keep track of my finances. It also helps me stay focused on our business/financial goals.

Thanks to Mia Garcia, iToolab!

#11- Starting a day with a workout

I start my day with an intense workout, followed by going through all the emails, planning out the entire day, and setting a vision. I religiously follow this habit and it has created a massive impact on my professional as well as personal life. It helps me organize my mind, cleaning any clutter that’s left from the previous day. Moreover, a well-planned day is what anybody needs to wade through busy schedules effortlessly. Everyone needs to find what works best for them and follow them strictly.

Thanks to Adit Jain, Leena AI!

#12- Prioritizing tasks that take less than 10 minutes

My favorite CEO hack is prioritizing tasks that take less than 10 minutes before noon. This way, I clean my inbox of tasks that are quick to address. This also keeps the task queues of my team moving since they don't have to wait long hours before their query is addressed. After noon, I am all about the assignments that require focus and take longer time. By the time I hit evening, I start dedicating time to mundane tasks that don't require a lot of focus, This has helped me fly through my tasks and keep things moving at a fast pace.

Thanks to Varun Sharma, Upreports Infotech!

#13- Using calendar apps

My favorite CEO hack is to always stay organized. Whether it be through a digital tool such as Todoist or an old-school paper planner, having your tasks and deadlines mapped out clearly can help you stay on top of your busy schedule. I also use calendar apps such as Google Calendar to block off dedicated timeslots for personal and work tasks, so that I'm never overwhelmed. Other helpful planning apps I could recommend include Any.do and Wunderlist, which both offer customizable features for managing projects and staying on top of deadlines.

Thanks to Michael Chepurnyak, Ein-des-ein!

#14- Listening to a podcast

I feel like finding an informative podcast to tune into is a way better alternative than spending time in front of the television. You won't end up feeling like you wasted precious time or consumed pointless content that was of little importance to you. Rather, you may end up picking up a new interest or skill or just learning something incredibly fun. From staying up to date with industry news to imbibing a healthier routine, podcasts have a lot to offer every CEO out there.

Thanks to Harry Morton, Lower Street!

#15- Meditation practice

I can confidently say that starting my day with an early wake-up and a dedicated meditation practice is the secret ingredient to my success. By rising before the rest of the world and taking a few moments each morning to clear my mind, set intentions, and focus on the day ahead, I am able to approach my work with a laser-like focus, clarity, and purpose. This has been instrumental in my ability to make more deliberate decisions, stay on course toward my goals and achieve greater success in my business.

Thanks to Krishna Bhatt, Webuters Technologies Pvt Ltd!

#16- An app called I am affirmations

Sustaining as an entrepreneur is all attributed to mindset. And your mindset is contingent on the narrative that you are telling yourself through every season you experience. And I love the I am affirmation app which provides daily affirmations themed towards entrepreneurs. These affirmations have been uplifting during periods when my business may have missed the target or even when I have achieved a critical milestone. Consider the app to be, your virtual cheerleader that reminds you to keep going.

Thanks to Kesha Rainey, Simply Charmed Greek!

#17- A book; Stillness Speak

My go-to resource/hack tool for running my business is Eckhart Tolle’s Stillness Speaks. Stillness does 2 things in one for me: it’s meant to be “dipped into” at random, out of order, for an as-needed “present moment reminder” which can be extremely therapeutic, especially considering any given passage takes around 12 seconds to read. In that way, the book helps me “spot-shift” or “mini-meditate” in the midst of my daily stresses so I can get back to a clear place and make good decisions.

Thanks to Ozzi Jarvinen, Iglu!

#18- Mater classes

A great resource for CEOs, entrepreneurs, and leaders is Master Classes. Master Class Online offers hundreds of 10-minute videos which are inspirational and full of great information. In short snippets, one can learn from some of the greatest leaders’ tips and tricks which can be incorporated into their own practices. Learn leadership, management, and entrepreneurial skills from greats such as Coach K, Neil deGrasse Tyson, Marc Jacobs, and countless others.

Thanks to Mary Kay Bitton, FLO Vitamins!

#19- Breaking down big tasks into subtasks

Photo Credit: Nick Allen

My favorite CEO hack is to break down big tasks into subtasks. Furthermore, I maintain my hectic schedule by dividing it into three main sections; meetings, employee engagement, and strategy. Delegating my energy to a carefully sectioned daily routine is vital to my personal process. Organization and preparation are key elements of success, so I stay on top of my work by dividing my responsibilities accordingly.

Thanks to Nick Allen, SportsLingo!

#20- An app called Blinkist

I love Blinkist because I love audiobooks, but I often times can’t retain what I read. Blinkist is a program that creates notes for audiobooks. So oftentimes, I will read a book, listen to the book, and then if I need a refresher, I can listen to Blinkist and read a full book within 15 minutes. They basically summarize the entire book and hit the high and low points of it within an audio platform.

Thanks to Jenna Carroll, Leadhub!

#21- Dedicating time to learning

To me, learning is an eternal mission. As a leader, I have to ensure that I keep on learning new things, which I can use to grow our business. Yes, I have an excellent core team, and I can just delegate a lot of my tasks. But it’s still important to be hands-on, and I do that by continuously learning about the business and the industry. I keep tabs on emerging and latest trends, so I know how to guide the business.

Thanks to Aidan Kang, House of Debt!

#22- Optimizing news intake to stay motivated

Limiting how much news I consume makes me happier and more motivated to do my best at work. While knowing what's happening across the globe is vital for you personally and professionally, current events can weigh heavily on the mind and the heart, taking your focus off what you need to accomplish. For these reasons, I intentionally have no news apps on my smartphone and watch up to just one hour of news programming daily. In today's world, optimizing my news intake keeps me off my screen, engaged in my business, and more present with my family and friends.

Thanks to Daniel Kroytor, TailoredPay!

#23- Expressing gratitude

I see a lot of good in most people, and I try to tell them what I see. If they get something important done for the company, I try to thank and praise them publicly. If I enjoy interacting with them on a call, I try to let them know that, too. If I make a mistake, I try to thank them for their patience and forgiveness. If they make a mistake, I try to talk about it directly but with the added context of things about them that I appreciate. At the end of the day, business is just about people, and people need to be appreciated.

Thanks to Nick Soman, Decent!

#24- Eating that frog first thing in the morning

Identifying and completing one challenging task in the morning allows me to start the day with a sense of accomplishment. And Brian Tracy brilliantly outlines this productivity hack in his book Eat That Frog! 21 Great Ways to Stop Procrastinating and Get More Done in Less Time. While there never seems to be enough to accomplish everything on a daily to-do list, tackling a critical item helps keep me focused on what's important. I can set the agenda for my workday by eating the frog first.

Thanks to Josh Weiss, Reggie!

#25- Being cautious

Being cautious about how I spend my energy in a day has been a big life changer for me in my daily routine. Being mindful of how you spend your time can help you to realize areas in which you might actually be wasting valuable energy. The energy you use can take a while to replenish, so you need to be taking mental and physical notes about what is draining you instead of helping you. When you put a lot of time and effort into something without much reward, you are wasting energy you could be using on something you actually care about or can help you in the long run.

Thanks to Chad Daugherty, Sunshine Behavioral Health!

#26- Creating a consistent morning routine

Creating a consistent morning routine has been a game-changer for me. I always heard the advice that waking up earlier would help make you more successful and always shrugged it off, but once I started waking up earlier and starting my day off with a routine, I noticed a real change. I wake up early in the morning, between 5 and 6 am, and I work out, meditate, and read books before I really start my work day. Taking this time to work on me has really helped me achieve great things.

Thanks to Cody Jensen, Searchbloom!

#27- Following a piecemeal approach

My favorite CEO hack is the Getting Things Done (GTD) methodology, which is outlined in the book of the same name by David Allen. This system encourages you to capture all of your tasks and ideas in one place, and then break them down into manageable actions that can be completed in a short amount of time. I enjoy following the piecemeal approach to getting things done and always feel able to stay on top of my responsibilities and never miss an important task.

Thanks to Will Ward, Industry Arabic!

#28- An app called BRAINFM

It is a music app specifically created to help you work better. Music and sounds found on BrainFm are meant to optimize your performance. It's been a lifesaver for a CEO like me that has to switch from task to task all day long. It has helped my concentration so much. I just pick the music and sounds I want or need according to what I'm focusing on. You can customize the time, the reminders, and the type of music to your learning style and neurodivergent tendencies if you have any. It's a must-have for those that love listening to background music to help their performance, not distract from it.

Thanks to Stephanie Deininger, The Organized Flamingo!

#29- Fun at work as an opportunity

Make work fun. Though some people might see having fun at work as a distraction, I don't see it that way. I see it as an opportunity to create a positive work environment for the employees. It is an opportunity to connect with the employees and build positive relationships. As a CEO, having fun with the people you work with is important. Having fun at work positively impacts purpose, creativity, and engagement, which can all help your business succeed.

Thanks to Josef Carmeli, If-So!

#30- Prioritizing punctuality

One big habit that can transform your entrepreneurial life has to be punctuality. If you are an entrepreneur, you may have to attend several meetings and other areas. This is where punctuality can really help you improve your overall life. If you are consistently late, it shows how unreliable you are about others’ time and efforts. If you are always on time, you can also preach the importance of time and money to others while you follow it. A great way to always prioritize punctuality is to create a routine beforehand.

Thanks to Zarina Bahadur, 123 Baby Box!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or a book that makes your work easier, and motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles we face as entrepreneurs. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have that helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on. You can check our CEO Hacks and different entrepreneurs’ CEO Hacks below where we have insightful responses.

#1- Don't let the guilt come your way

Don't let the guilt of working in the building you sleep in prevent you from taking five minutes to relax. Set a reminder to get up and stretch every hour or so. Set in office hours and communicate these with both colleagues and family. Go for a walk, enjoy fresh air, or spend time with others who might also be in the house. Make adjustments as necessary and be kind to yourself. If you're kind to yourself, you can think clearly and work efficiently, making you more productive.

Thanks to Jake Marmulstein, Groundbreaker!

#2- Delegating tasks to other people

Photo Credit: Rorie Weisberg

This helps me maximize productivity and focus on tasks that grow the business. I’ve hired a company to help me plan and manage social media. I also work with an incredible writer and editor to help me, since so much of what I do requires writing (which is very time-consuming and not my strong suit). My family is incredibly supportive my husband helps with all finances related to my business, he is a huge emotional support and my older daughter is a trooper.

Thanks to Rorie Weisberg, Food You Love: That Loves You Back!

#3- The books that I keep close to me

One of the books that I keep close to me always is ‘Disciplined Entrepreneurship: 24 Steps to a Successful Startup by Bill Aulet. When things get chaotic, I know I can turn to this comprehensive guide to remind me of all the things I can control and to lead me back to a systematic approach and refocus my attention. The book emphasizes that entrepreneurship is not innate, but a skill and an approach that can be learned. Staying open to learning, even if it’s through failures, is key to success.

Thanks to Bogdan Marinescu, Digital Trails!

#4- Nipping distractions in the bud

After taking a long hard look at my day, I was able to identify all the seemingly innocent distractions that took up more time than they were worth. Be it unscheduled calls, distracting email notifications, or even time spent on platforms like LinkedIn & Twitter a no. of activities that we deem productive only end up hindering our progress. By understanding just how much time was spent on these unimportant tasks & eliminating them, I was able to get twice as much done in the day, making every single hour count.

Thanks to Brian Casel, ZipMessage!

#5- Getting up early in the morning

In the morning I`m full of energy, and I focus on the most difficult tasks. In the evening I do routine work, which doesn`t need lots of energy. I prefer to concentrate on high-value work, and low-value activities I delegate. High-value work is an activity, which leads to a precious outcome. Low-value work just keeps me busy, it is not so important. Reading is my secret key to success, my favorite books to are: “Getting Things Done” by David Allen, and “And the 5 AM Club” by Robin Sharma.

Thanks to Sardor Umrdinov, HomeAlliance!

#6- Lending a helping hand makes us stronger

In work and in life, an honest look at how far we’ve come will help us realize that we are where we are today because we are all indebted to a long line of people who have helped us, both knowingly and unknowingly. And when we remember that as leaders, we too can lend a helping hand to others, we continue to discover more success in their growth. So, no matter how busy we may be or how stressful our days seem, when we lend a helping hand to those who need it, we add to their success as well as ours.

Thanks to Dr.Azmaira Maker, Aspiring Families!

#7- An app called Finch

When my business world gets a bit too overwhelming, I need a space where I can decompress & allow my thoughts to flow freely. Finch allows me to do just that! It gives you inspirational quotes that instantly perk you up, along with different tasks for you to complete. Some of these tasks are contemplating your evening reflections and listening to forest soundscapes for a bit of mindfulness. Taking this time out for myself helps me to remove any residual stress, so I can be fresh and prepared for the next working day!

Thanks to Vivi Mintara, Eye Makeup Lab!

#8- Using the ‘Notion' tool

It’s the best collaboration tool, functioning as a knowledge base and project manager for your company. Unlike Wikis and Google Drive, Notion makes keeping your details updated and organized instead of an ongoing project. The notion has always been beneficial for remote onboarding. New employees can self-navigate through new hire documents and observe what the team is working on without feeling overwhelmed and lost.

Thanks to Maria Saenz, Fast Title Loans!

#9- Using a tool called Trello

I use Trello to have an immersive work experience, even when sitting miles away from my team. The cards are easy to follow, and I can see the live progress of work. Giving feedback gets easier with comments too. It saves us from the email frenzy and keeps our communication organized. I can add individuals to specific topics to not overwhelm them with unrelated emails. Overall, Trello is a great productivity tool that keeps the work within the comfort of my palms.

Thanks to Charles Cridland, YourParkingSpace!

#10- Fantastical-the best app

It's one of the favorite calendar productivity apps for CEOs. The key feature that sets this app apart is the app's ability to isolate events and reminders. Fantastical embeds reminders in a similar daily view as events, but they look and act in a different manner. This is how CEOs can assign themselves the to-dos and reminders without clogging up their calendar. This app intuitively helped them categorize tasks as ongoing or resolving if they have to be accomplished weekly, daily, or monthly.

Thanks to Stella Cooper, Payday Loans UK!

#11- I read for 30 minutes a day

I read for 30 minutes a day right when I wake up. It allows me to start the day refreshed the worst thing an entrepreneur can do is immediately open their email. Do not do that! Creating a routine has boosted my productivity more than ever before. Every morning and night I do the same tasks. Making the most out of every day starts with setting a positive tone in the morning. Starting my morning with uplifting music helps boost my mood, which helps me keep a positive outlook throughout the day.

Thanks to Emma Gordon, USSalvageYards!

#12- Staying away from people who drain you

You'd be surprised how much lack of productivity comes from emotional exhaustion. We are humans and everything we do flows from our hearts. And when these hearts are constantly anguished, broken, and belittled, nothing good or productive can flow out of them. This is especially the case if your work involves writing or creating content. Your heart needs to be in the right place for you to connect right with other people on a page. You can't write vibrantly and have a lot of life in your words if your heart is not.

Thanks to Evelyn Ott, Soul Canvas Ink!

#13- Giving yourself a pep talk

Today, Believing in yourself has become one of the most sensitive matters. Having faith in yourself and a little self-appreciation can change your perspective on life. One hack/my secret that has helped me throughout my journey is that every day when I wake up I look in the mirror and give myself a pep talk. Self-motivation is the best kind of motivation. This has helped me a lot in my whole career and made me realize that it is just what you need on some days to conquer all your dreams.

Thanks to Samantha Odo, Precondo!

#14- Adopting the Do-something principle

I adopted the ‘Do-something principle' a long time ago. It seems simple but when you're drowning in work, it's easy to give up. I read about it in Mark Manson's The Subtle Art of Not Giving A F*ck. We blame the lack of motivation most of the time, but we can be our motivation. Whenever I feel overwhelmed, I trick myself into thinking that I'd do just this one thing. Maybe answer one email, maybe another one & another. Until I realize I'd caught up and answered everything. Doing just one thing is powerful.

Thanks to McKay Krey, Thinkepic.com!

#15- The book called ‘Show Your Work' by Austin Kleon

Show Your Work by Austin Kleon is the resource that makes me successful. Generally, the book talks about why being generous trumps geniuses. Austin speaks on making yourself findable by using the network without wasting your precious time networking. I love the book because it is not just about self-promotion but self-discovery where you let others into your process and have them steal from you. The book shows me that critical step to believing in my work, not giving up, and getting known.

Thanks to Stella Scott, EasyPaydayLoan!

#16- Setting a list of goals

Being successful is a constant struggle. Personally, I set a list of clear goals that I knew that I could achieve, and then I kept replacing those goals with higher, more in-depth goals. Understanding OKRs and how they work can be really helpful in this. As you move along from one goal to the next, success becomes imaginable, and then actually reachable and, finally, just within your grasp. It truly is a process – and one that never ends.

Thanks to Lauren Kleinman, The Quality Edit!

#17- Journaling

As a business leader, the decisions that I act or don’t act upon will usually influence the entire trajectory of my company. I came to the realization that a significant number of ideas that I come up with had a tendency to become stagnant because they only existed in my head. As such, I started to make it a habit to journal all of my thoughts and ideas because I discover that fleshing it all out on paper not only helps to make my ideas feel tangible and real.

Thanks to Mila Garcia, iPaydayLoans!

#18- Be flexible with my time & work

I like to be flexible with my time and work when I feel most productive. But there are a few things that have really helped me stay on track and focus that make me successful. I wake up at 6am every day so that I can get some exercise before work, which helps me stay energized and healthy throughout the day. Every Friday night, after work, I spend an hour looking back over the week to see what went well and what didn't go so well. This helps me find ways to improve.

Thanks to Thomas Niemczewski, Dream Chasers XYZ!

#19- Using a software called Clickup

This software has been a game-changer for me. I use it to track client and internal projects, like a CRM, and to help me plan content, documents, and more. Honestly, the ease that it allows with its Chrome and Gmail extensions are anxiety eliminators! No, I do not work there, but my web design agency would be a mess without it. The more organized you are for design projects the happier the clients and team are…and at the end of the day, that's all that matters.

Thanks to Amanda Ross, BrashBerry!

#20- Accept the fact that there is no quick fix

One of the most important entrepreneurial tips is to come up with a mantra that you can always fall back on when things become tough. Make a list of your top priorities and accept the fact that there is no quick fix to achieving your goals. Prioritizing and setting goals are essential, but you don't necessarily need to devote yourself entirely to your entrepreneur; in fact, it's more like an 80 to 90 percent commitment to your entrepreneur without sacrificing the rest of your life.

Thanks to Kate Zhang, Katebackdrop!

#21- Reading books

I love to read. Reading books related to business, entrepreneurship, and technology has inspired me greatly to start my own business. Books are one of the best resources for a CEO or business leader to stay connected with the business world. Books also give solutions to different business scenarios and difficult situations. I always turn to books whenever I am stuck in any situation at the office and it has always helped me.

Thanks to Leslie Radka, Great People Search !

#22- Creating smart folders with rules

Consider what parts of your everyday routine you can automate. For me, creating smart folders with rules in Outlook is essential for staying organized. This strategy helps me to concentrate instead of having to go through hundreds of emails. To avoid distractions when working on projects and achieving deadlines, I switch off my email and phone.
All flow through me as a company owner, but it doesn't mean I should be doing everything.

Thanks to Karl Tippins, Pension Times!

#23- Recognizing your positive & negative attributes

Make a list of your professional assets and liabilities and stick to it. The long-term benefits of delegating duties that might otherwise divert my attention have been enormous. Keep in mind that the one thing you can do today to generate progress on your business's game-changing mission is to recognize your Most Important Task. Spend the first 30-60 minutes of each day working on this project. Distractions that eat up your time should be avoided. You must make steady progress each day.

Thanks to Robyn Newmark, NewmarkBeauty!

#24- To use the word no more frequently

When you agree to participate in too many activities, it might be challenging to stay productive. Therefore, I am pretty picky about the things that I engage in. The power of no can never be outdone by any other method, no matter how innovative or ingenious it may be. Having a more manageable workload is the most effective method to get things done. Because it is the most valuable resource I own, I manage both my time and attention with extreme care.

Thanks to Dr. Elizabeth Lombardo, Elizabethlombardo!

#25- Whiteboards are my most valuable resource

As a CEO, whiteboards are my most valuable resource. I am always looking for methods to become more productive because I am always busy. I am a highly visual person, so I am so fond of whiteboards. Every morning, I assess the tasks that need to be completed and move the list on my whiteboard. Putting things on a whiteboard where I can quickly see them helps my tasks feel more tangible. If anything is on my whiteboard, it will be completed. It's simple, yet it works!

Thanks to Dr. David McConaghy, ByRossi!

#26- Putting time in the right places

Being a productive CEO is similar to being effective in every other aspect of life. It all boils down to how well you handle the daily decisions. There is an opportunity cost to everything you do. It's not about putting in the hours to be a successful CEO. It's all about allocating time wisely. You have a hand in everything as a CEO, from sales to marketing to product development to recruiting and financing. There's just too much going on for you to pay attention to everything simultaneously.

Thanks to Ryan Reed-Baum, Trulog™ Siding!

#27- Answer no

Everyone realizes that it is hard to please everyone all of the time and have projects successfully behind their backs. Furthermore, even your family or closest friends should be told No from time to time because they tend to eat up your valuable concentration time. It has the effect of reducing productivity. Sure, you should pay attention to your coworkers and family, but only when you have time set aside for them. When an inquiry comes in, you should either decline it or arrange a time to deal with it later.

Thanks to John Hart, Falcon River!

#28- Defeating failure

Defeating failure is the key to reaching the level of success you wish to have. Nobody succeeds in one go. It's hard to bear the rejections, insults, and firings. But if you have stepped into the real world, you must have the courage to face these obstacles. And one must go through failures to improve themselves. That way, you will know what is lacking and what essence your business should have.

Thanks to Robert Welch, Projector1!

#29- Keep walking the small steps

For the longest time, one technique that I have had is taking small steps every day. The Egyptians didn't build the pyramids in a single day. Small steps are what build an empire. I take small steps despite the challenges that I face in my business, and from them, I fall, I stand up and continue taking my small steps. I have always looked back at how far I have come, and I keep on being in awe of my journey. They are just small steps but very powerful steps.

Thanks to Lucia Jensen, WeLoans!

#30- Eliminating distractions during work

Distraction reduces your productivity. My favorite CEO hack is to eliminate during work and disable the notification of my social media, text and instant message, and even sometimes phone calls. I believe that the key to managing your time effectively is to take proactive measures to eliminate them. In the starting, it was challenging, but I took baby steps and identified my top two distractions, and focused on conquering them for three weeks, and it worked wonders my productivity has risen dramatically.

Thanks to Ricky Liu, YoyiPet!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.

As an entrepreneur, you have that gadget, habit, app, or book that makes your work easier, motivates you to do more and that’s what we refer to as a CEO Hack. It helps you achieve maximum productivity and stick to your goals regardless of the hurdles we face as entrepreneurs. For instance, it could be a pro tip on managing employees to make the workplace a conducive environment for everyone. Maybe it’s an app that you have that helps you plan and execute tasks on time. It could also be a book that you read and it brings ideas your way on how to scale your business. The list goes on. You can check our CEO Hacks and different entrepreneurs’ CEO Hacks below where we have insightful responses.

#1- DocuSign

When the pandemic hit, we began using DocuSign to provide clients the ability to electronically sign documents. DocuSign has allowed our clients to sign all of their documents in the comfort of their own home and, while we have also adopted other tools such as video conferencing software, DocuSign has probably been the most important remote working tool for our firm over the last years.

Thanks to Edith Pearce, The Pearce Law Firm!

#2- Staying humble

I don't really have a hack, but I think the most important thing is that you have to be passionate about what you're doing. Because if you're not passionate about it, it's going to be hard to sustain that level of energy and enthusiasm over the long haul. Another important thing is to stay humble and remember that you're always learning. No one knows everything, so don't be afraid to ask for help when you need it. And lastly, always stay focused on the big picture and never lose sight of your goals.

Thanks to Max Benz, BankingGeek!

#3- The book ‘The Hard Thing About Hard Things' by Ben Horowitz

One great book I’ve referenced over and over again is The Hard Thing About Hard Things by Ben Horowitz. As the name suggests, the author analyzes the complexities of the issues that CEOs deal with daily that don’t come with easy answers. This guide helps you navigate through demoting friends, hiring your friends’ or competitors’ employees, dealing with capable but poorly-performing employees, and more. Even if you don’t run into the same issues as a CEO, the insights can help you learn how to best approach unconventional, complicated challenges by applying Horowitz's principles.

Thanks to Samuel Devyver, Easy Llama!

#4- The app ‘HabitYou'

My favorite CEO hack is the app HabitYou, which combines a habit tracker, journal, and day planner into an all-in-one resource. What I love is how customizable this app is while requiring no logins—it works entirely offline, so I can check and update wherever I am. Reminders keep me on track throughout a busy workday, and I enjoy checking the graphs to see how my progress is going throughout the week.

Thanks to Stewart Guss, Attorney Guss!

#5- Using ‘Terkel'

I recently found out about Terkel (Terkel.io) and have been very happy with the results. If you're trying to build backlinks and name recognition across the web, Terkel is a great way to find journalists looking for quotes. In addition to HARO, it's become a go-to resource of mine, and one that I really enjoy. They've been quickly rolling out new and useful features, and overall, it just feels nice to contribute and be helpful to some motivated journalists.

Thanks to David Patterson-Cole, Moonchaser!

#6- Promodoro method

This year, I'm really focused on productivity tracking. The best way I've found to do this is by using the Pomodoro method. Work for 20 minutes, take a five-minute break, and repeat, with a 15-minute break every four sessions. Track what you get done in a spreadsheet and regularly review your data at the end of the week. You'll find which times and tasks give you maximum productivity or enjoyment, and which ones you should delegate to staff. It's simple, effective, and free—a rare trifecta in my increasingly-busy work life.

Thanks to Jeffrey Gabriel, Saw!

#7- Setting a strong daily routine

Strong daily routines help me stay aligned with my weekly and monthly goals so I can effectively lead the business instead of being in a constant state of reaction. The idea of a perfect work/life balance is a myth since nothing is a constant in life or business but change. I can’t control everything that happens, but I can control how I respond; the best way I maintain a balanced response is by being intentional with my game plan before I hit the ground running.

Thanks to Russell Lieberman, Altan Insights!

#8- Doing things I enjoy

Making the time to enjoy life helps me be and feel more successful. While many people assume a rigid work schedule is a key to achieving goals, I find being overly focused on your career gains can sometimes take your eye off the bigger picture. So, during the week, I go surfing, practice tai chi, or go to a concert with friends. Doing things I enjoy helps me maintain a positive mental attitude and feel refreshed for the workday ahead.

Thanks to Chris Gadek, AdQuick!

#9- Using NO more often

The word NO is one of the most powerful tools I use to maintain and grow my success. It allows me to protect my time, energy, and resources so I have the bandwidth to tackle what’s most necessary, then delegate the rest. In the past, I tried to please everyone by doing everything, which left me stuck and worn out with little results to show for my efforts. Now, I take on tasks that directly contribute to achieving my goals while safeguarding my future through the power of NO- which has made all the difference. At first, saying no may feel uncomfortable but ultimately gives us our life back.

Thanks to Benjamin Meskin, Cabrella!

#10- The book ‘Sell like crazy' by Sabri Subi

Maybe the title makes the book seem like a book about selling only, but it’s so much more than that. “Sell Like Crazy” by Sabri Subi is so far the best business book I’ve ever read. It has everything CEOs and business owners need to make their business successful. It covers many issues I had, such as which business activities to focus on, how to generate more revenue for my business, etc. What I like the most about this book is that it offers unique concepts and insights that you will not find elsewhere, and everything is backed by examples and actionable tips.

Thanks to James Crawford, Deal Drop!

#11- The books related to high-tech

I read a lot. Reading entrepreneurial and business books, especially the books related to High-Tech, are a reason behind my success. I was not an entrepreneur a year before. Still, I am now, all thanks to the books I have been reading all these years, which provided me with the expertise I have today, but they have also given me the self-confidence due to which I was able to start my own business.

Thanks to Leslie Radka, Great People Search!

#12- Delegating tasks

My favorite productivity hack is delegation. Delegating tasks as a leader has many benefits, including stress reduction and increased effectiveness and productivity. It’s simply not possible for small business owners to do everything themselves. For successful delegation, identify key people to which you can delegate tasks. It’s important to choose people who are both capable of handling the tasks their given without overwhelming them or hindering their own workplace responsibilities.

Thanks to Mark Pierce, Wyoming Trust & LLC Attorney!

#13- Automating everything

Automate everything. From marketing to scheduling content to data tracking to customer queries, everything goes through an automated process that allows me to save time and focus on the high-level vision for the company. Giving the business the freedom to run on its own is the only way to enjoy autonomy as an entrepreneur and business owner. Investing in automated processes has allowed me more time to
think creatively and build my ideas.

Thanks to George Tsagas, eMathZone!

#14- Checking emails once a day

Having been the CEO of a company for almost 10 years now, the biggest CEO hack I have learned is to only check your emails once a day. Replying to emails can be the biggest drain on your time. I set aside one hour in the morning to respond to all my emails, and spend the rest of my day focusing on other tasks. My team knows this and will call me if there is anything that needs urgent attention. After doing this, I have freed up so much time and I can now put it to better use.

Thanks to Sam Speller, Kenko Tea!

#15- Using Slack and Trello

One of my top CEO hacks is using Slack to correspond with my team members. In my company, we have replaced internal email communication with Slack. This has dramatically lowered the number of emails daily. Instant messaging in apps like Slack has improved the speed of internal communication and dropped email fatigue. I also love using Trello to stay on top of all my tasks. I have my days, weeks, months, and quarters mapped out in Trello. This keeps us motivated and accountable.

Thanks to Nathan Liao , CMA Exam Academy!

#16- Deleting the email app from my phone

In the quest to be successful, it’s very easy to forget about separating your life from your work. In busier periods, I used to always catch myself reading and answering emails right before going to sleep, early in the morning, during my commute, and so on. However, it only made me less productive. The hack I recommend is deleting all email-related apps from the phone and coming up with a dedicated time slot when you will deal with your inbox. It’s a true productivity boost without sacrificing your work-life balance.

Thanks to Tytus Golas, Tidio!

#17- Headspace

The favorite CEO hack that makes me more efficient and successful as a business owner is Headspace. It’s a top-notch meditation app that helped me keep engaged and let me handle every workload and what the day brings. Moreover, this app, Headspace, gives me a personal moment to clear my stuck mind, focus on my intentions, and set myself for an efficient, productive, and calm day. I found this powerful app to be my most efficient CEO hack for managing anything that comes my way on any day.

Thanks to Madilyn Hill, True Person Finder!

#18- The book ‘Deep Work' by Cal Newport

My favorite book as a CEO that has helped me a lot is Deep Work by Cal Newport. It is very helpful in increasing productivity. Although the concept of deep work was a bit difficult to adopt since I have adopted it, I have felt a huge positive change in my personality, and also my productivity and efficiency have increased, which has benefitted my business. We need to define proper workspace and timings to achieve the best outcomes. I have scheduled alternate periods of deep and shallow work. We perform the best when we are focused and have fewer distractions.

Thanks to Peter Rossi, ByRossi!

#19- Celebrating small wins

Celebrating small wins is my best CEO productive hack that makes me successful. Whatever accomplishment it may be, it reminds me that there is progress in the work that I do. Progress feels good. Celebrating small wins is a way to track incremental achievements and gives me the motivation to keep going and achieve bigger goals. Knowing that I accomplished something also fuels my confidence and makes me feel ready to take on challenges that I may encounter as I move closer to my goal.

Thanks to Miro Nikolov, Super Betting Sites!

#20- Testing products in small increments

As a serial entrepreneur, I've learned first-hand that no matter how confident you feel about a product, moving in small increments is the best way to operate. Going all-in on a new product will rarely pay off in the long term – we hear about these kinds of stories all the time, but that's only because they're so rare. Those success stories are the outliers. If you're wanting to build stable, long-term success, testing products in smaller, more manageable steps is the way forward.

Thanks to Brian Dechesare, Breaking Into Wall Street!

#21- Including editable Google Doc

One of the biggest hacks I use is including an editable Google Doc in all my meeting invites. While having an agenda certainly keeps the meeting on track, that's not actually the primary reason I do this. I do this primarily so that when non-urgent things pop into my head that I want to discuss with various team members, I open up my calendar, find the next meeting I have with them, and drop my thoughts for discussion on the agenda. I ask team members to do the same.

Thanks to David Waring, Fit Small Business!

#22- Fostering creativity

Creativity is a must-have trait for a successful CEO. And I am always in pursuit of honing my creative ability. Creativity, INC by Ed Catmull was my ultimate guide to becoming a creative manager. Ed is the president of Pixar Animation, and he takes you down on the journey to Pixar's creative culture. The book discusses their processes, including meetings and ‘Braintrust' sessions. The book was a great help for me to develop a culture of creativity and innovation.

Thanks to Lily Wright, Visual Hunt!

#23- Otter

As a person on the go, I'm exposed to people and ideas all day long and I use the Otter app when needed. It provides multi-functional features that record and take meeting notes in real-time, so you can focus on priorities in front of you. Its reliable voice-to-text feature allows you to transcribe material that can be integrated into agendas, project tracking, action items, and calendars. It's great for all members of an organization (i.e. Sales, BD, Networking) that can be used individually and as a group.

Thanks to Sasha Laghonh, Sasha Talks!

#24- Using a virtual whiteboard

As a tech business CEO, I prefer having most team meetings online. The Miro app comes in handy during my meetings on the go. It is a virtual whiteboard that helps organize thoughts and work plans easily. This makes building and developing ideas easier, making our meetings more productive. It is like we are in the same room, anywhere, anytime. All participants can add and edit discussion points and footnotes. The final board can then be saved and shared This tool saves a lot of my time and helps brainstorm and plan new ideas with the team.

Thanks to Ryan Montgomery, Become!

#25- The book ‘Rich Dad, Poor Dad' by Robert Kiyosaki

Rich Dad, Poor Dad by Robert Kiyosaki is a book that helped me establish my entrepreneurial spirit and it's what got me into starting a serious business. Today, I successfully run multiple businesses and apply principles from the book to all of them. Rich Dad, Poor Dad is an amazing book about personal finance and long-term financial planning, and it's a resource that any CEO can use to their advantage.

Thanks to Becky Brown, Shopping Kim!

#26- Scheduling personal time

Scheduling personal time is a habit that has been invaluable for me as I build my company. At the beginning of each quarter and month when I set KPIs and goals for myself, I create revenue-based goals AND personal goals. These might include the time I want to spend with family, my significant other, catching up with friends, time for myself, and vacations I’d like to take. I make sure to schedule them into my calendar and add
them to my to-do list.

Thanks to Kristen Wiley, Statusphere!

#27- The book ‘The Miracle Morning' by Hal Elrod

When it comes to CEO hacks, nothing is better than a good book. Having a great piece of guiding literature to turn to in times of stress can be really valuable. This book changed my life and really helped me learn about and get into the right mindset for optimal productivity. We all have more than enough time to accomplish the things we want, and this book shows us how to get that time back. This is essential for any CEO, and maintaining a good work-life balance is a critical part of overall health & wellness!

Thanks to Brett Larkin, Uplifted Yoga!

#28- Writing to-do list by hand

One of my most effective hacks has been writing my to-do list by hand every single day. At the end of every day, I recopy and prepare it for the next day. This allows me to see things that linger too long, to think about every single thing I’m writing, and see if I should be delegating it, or not even doing it. Most importantly, it makes me aware of what is getting done and how much/how little is getting done over the day. The act of transcribing it every day makes me simply re-prioritize everything that is
on my plate.”

Thanks to Eytan Bensoussan, NorthOne!

#29- Enhancing communication

In managing several remote teams, I've come to rely on short and convenient communication channels. As a result of their commitment and expertise, I try to empathize with my employees. Making quicker decisions and ensuring all sorts of information is accounted for helps me stay in the loop. Additionally, it ensures that essential time is saved in planning, sorting, and analyzing. I strive to balance the company vision with employee satisfaction. This is my key to success.

Thanks to Chun-Kai Wang, Snake.io!

#30- Multitasking & meetings one day per week

Multitasking can be deceiving since we try doing a lot more in the same amount of time. Relax, we can achieve the required results by doing one item at a time, step by step. Multitasking may appear to be a necessary habit for a truly successful CEO, but it is a proven productivity killer. Give 100 percent attention to a single task. Also, keep at least one day every week free of meetings by implementing a No Meeting Wednesdays policy. It's a Facebook trick that permits coworkers to work uninterrupted. We focus better and complete more work if there are fewer distractions.

Thanks to Nikita Dedhia, MitCityFarm!

What's your favorite CEO hack/resource (app, book, or habit) that makes you successful? Tell us in the comments below. Don’t forget to join our #IamCEO Community.